Procurement Support Coordinator

Original job posting

The Procurement Support Coordinator supports the Acquisitions and Sourcing team by managing procurement activities, monitoring opportunities, and maintaining contract information. They also serve as a primary point of contact for internal and external stakeholders, ensuring compliance with university policies and procedures.

Job details

Date Posted: 09/03/2026Req ID: 50082Faculty/Division: VP-People, Finance & Digital ServicesDepartment: Procurement ServicesCampus: St. George (Downtown Toronto)Position Number: 00059960 Existing Vacancy: Yes Description: About us: Procurement Services (St. George) is responsible for procurement governance at the University of Toronto, setting the standards, policies, and processes that guide purchasing and procurement across all campuses. The Programs & Operations team supports university-wide processes such as P-Cards, the vendor master, and uSOURCE, while the Acquisitions & Sourcing team manages public procurement for the St. George campus. Working closely with other procurement professionals across the University, we provide a coordinated, transparent, and accountable approach that enables departments, researchers, and staff to procure effectively and responsibly, grounded in a culture of teamwork, collaboration, diversity, inclusion, and continuous improvement. Your Opportunity: As a Procurement Support Coordinator on the Acquisitions and Sourcing team, you will play a key role in keeping the team’s procurement activities organized and moving forward. You will support Procurement Officers with the coordination of sourcing activities, including posting and monitoring procurement opportunities, maintaining procurement and contract information, and preparing regular reports. You will also respond to enquiries from the University community and suppliers about sourcing processes and procedures, maintain online information and resources, and work closely with the Manager and team to coordinate workflow, communications, and timely follow-up. Your Responsibilities will include: • Acting as the first point of contact for general enquiries• Acting as a point of contact for external clients and vendors• Listening actively to clients with concerns• Responding to enquiries within the defined scope of the role and redirecting as appropriate• Resolving issues within the scope of the role and escalating problems as required• Handling sensitive and/or confidential information• Writing routine documents and correspondence• Verifying the accuracy and completeness of documents• Creating and updating records• Verifying that University procurement and related policies are followed Essential Qualifications: • Advanced College Diploma, three years.• Minimum five years of related experience.• Experience providing customer service and administrative support.• Experience maintaining records, databases, digital platforms and web-based information.• Experience supporting purchasing activities, including reviewing quotations and verifying compliance with established policies and procedures. To Be Successful in this Role, You will be: • Customer-focused • Detail-oriented• Problem solver• Organized• Communicator Note: This is a one (1) year term position. This position follows a hybrid work arrangement. The successful candidate will be required to work on the St. George campus four (4) days one week and three (3) days the following week, on a rotating biweekly schedule. This work arrangement is based on current operational requirements and may be subject to change. Closing Date: 09/17/2026, 11:59PM ETEmployee Group: USW Appointment Type: Budget - Term Schedule: Full-Time Note: This is a one (1) year term position. Pay Scale Group & Hiring Zone:USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: People, Finance & Digital ServicesRecruiter: Blythe Campbell Lived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. Job descriptions are available upon request for internal applicants.

What you’ll do

The Procurement Support Coordinator supports the Acquisitions and Sourcing team by managing procurement activities, monitoring opportunities, and maintaining contract information. They also serve as a primary point of contact for internal and external stakeholders, ensuring compliance with university policies and procedures.

Requirements

Candidates must possess an Advanced College Diploma and at least five years of relevant experience in administrative support and procurement. Proficiency in maintaining digital records and providing high-quality customer service is essential for this role.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• record keeping · Preferred
• Communication · Preferred
• Reporting · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Procurement
• Administrative support
• Customer service
• Database management
• Record keeping
• Compliance
• Vendor management
• Reporting
• Communication
• Problem solving
• Organization
• Attention to detail
• Sourcing
• Contract management
• Administrative Support
• Procurement Cards
• Workflow Management
• Research
• Customer Service
• Continuous Improvement Process
• Finance
• Governance
• Problem Solving
• Job Evaluation
• Operations
• Purchasing
• Quotations
• Writing
• Coordinating
• Teamwork
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Government & Public Sector
• Procurement Coordinator
• Procurement / Sourcing Specialist
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents