Senior Procurement & Contract Specialist

Career Opportunity

• Reporting to the Category Manager – Engineering Design and Technical Services and the Category Manager – Construction Services, These positions are required to be subject matter experts on procurement and contract administration activities which include a portfolio of complex, high value design engineering and technical services projects and complex, high value construction projects. Projects for these categories will be delivered utilizing a variety of standard procurement approaches (Contract A/Contract B) and multi-stage non-Contract A procurements.
• These positions also assist in providing leadership, oversight and training to the Section’s team, as well as maximizing value to our customers. Working within and being accountable for the TTC’s procurement policies, processes and procedures, the incumbent will train, coach and mentor other Section staff to transfer knowledge and expertise gained as a result of the knowledge acquired from the participation in procurement processes of varying complexities.

What You Will Do

• Deals primarily with complex procurements and contracts related to the assigned Category (Design Engineering & Technical Services or Construction Services Category).
• Determines and understands customer requirements and establishes the best approach to lead the coordination, preparation and management of procurement document packages by reviewing Terms of Reference, Scope of Services or Specifications in order to, identify and recommend most appropriate method of purchase that will yield best value for TTC through the contract administration phase.
• Coordinates strategic acquisitions for the TTC, by establishing rosters and prequalified vendor lists for services that are required by TTC
• Liaises and provides strategic guidance and direction to customers throughout the procurement process, inclusive of the preparation of the scope of services and RFP documentation and maintain schedule requirements.
• Coordinates the procurement process to solicit competitive bids/proposals including preparation of public advertisements, determining the necessity for and co-ordinating and preparing the issuance of addenda.
• Prepares commercial documentation for Request for Proposals (RFPs)/Request for Bids (RFBs), Negotiated Requests for Proposals (NRFPs), Requests for Information(RFIs), Notices of Intent (NOIs), pre-qualifications and contracts including development of special commercial conditions
• Facilitates the evaluation process for all aspects of the procurement process including the development of evaluator training material and delivering training sessions to ensure awareness and adherence to evaluation process best practices.
• Prepares procurement schedules for all requirements and stages of the procurement process utilizing MS Project.
• Identifies section needs and requirements and provides strategic planning and process/procedure recommendations to address these needs
• Reviews, revises and facilitates change and/or updates to existing policies and procedures
• Assists section staff to guide them through any significant changes in policies, procedures, process and/or legislation changes
• Carrying out special projects and research as directed
• Keeping the Director and management team informed, as required, of on-going activities or unusual problems
• Substitutes for the Category Manager and/or the Director – Capital Procurement, as required
• Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
• Participates in the TTC's Customer Service Ambassador Program

What Skills Do You Bring?

What Qualifications Do You Bring?

• University Degree or College Diploma in a related discipline, or a combination of education, training, and experience deemed to be equivalent.
• Demonstrated experience in the procurement and contract administration of design engineering, technical service, construction, utilities contracts of various sizes, nature and complexities.
• Minimum of 5 years of public procurement including acting as a lead in the planning and development of procurement strategies and procurements for projects of various size, nature and complexities
• Demonstrated experience leading the development and execution of procurements for design engineering, technical services, construction and utility projects of various size, nature and complexities including Request for Proposals (RFPs)/Request for Bids (RFBs), Negotiated Requests for Proposals (NRFPs), Requests for Information(RFIs), Notices of Intent (NOIs), pre-qualifications, etc.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.