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Accounts Payable Clerk (One Year Contract)

August 26 2021
Industries Public administration
Categories Accounting, Finance, Accounts payable, Accounting clerk, Accounting, Finance
Markham, ON

Temporary Full Time
Salary: Under Review

The City of Markham, an award-winning municipality with more than 353,000 residents, is Canada's high-tech capital and most diverse community, enjoying a rich heritage, outstanding community planning and services, and a vibrant local economy.  Committed to being a model of public service excellence, with a workforce that is representative of the population we serve, we are looking for people who share our values and are champions of innovative practices.  Diversity is one of Markham's strategic priorities, and we strive to develop and maintain an environment that is inclusive and creates a sense of belonging for all. 

Applications are now being accepted for this temporary full-time position in the Finance Department of the Corporate Services Commission. While all applications will be received, current members of CUPE 905 (Inside Workers) will be given first consideration. Please submit your cover letter and resume online by September 10, 2021.

Reporting to the Sr. Manager, Procurement and Accounts Payable, the position is primarily responsible to administer the day to day Accounts Payable activities.

Key Duties and Responsibilities:

  • Audit of invoices from vendors for payment – match all invoices to purchase orders and review invoices to ensure compliance to A/P and Procurement Policies and Procedures.
  • Audit and administer all construction holdbacks, including ensuring proper documentation is received to release holdback payments to ensure compliance with the Construction Lien Act
  • Check capital accounts for commitments on all invoices approved for payment that have a purchase order.
  • Prepare journal entry for month end accruals and reversals
  • Involved with the year-end coordination of all Accounts Payable invoices to ensure City's liabilities are correctly recorded – year-end accruals and reconciliation.
  • Enhanced customer services for internal and external customers – contact internal and external customers to ensure the City's liabilities are paid in a timely manner.
  • Reconcile vendor statements and resolve any AP issues
  • Other administrative duties.

Qualifications:

  • Completion of high school or equivalent 1-3 years experience
  • A minimum of three year's experience in a general accounting and accounts payable function, in a highly computerized accounting environment.  
  • Additional relevant finance and accounting courses, or a relevant college diploma in Accounting. Enrolment in either the CGA or CMA program would be considered an asset.  

Core Behaviours:

  • Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
  • Change & Innovation: Responds positively and professionally to change and helps others through change.
  • Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
  • Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
  • Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
  • Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example.

 The City of Markham is committed to inclusive, accessible and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve.  Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.

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