Senior Financial Coordinator

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers

NOTE: This is a temporary position ending on or before March 31, 2027 with the possibility of extension.

As NAIT continues to expand and strengthen its Applied Research initiatives, we are recruiting skilled and passionate individuals to help shape and maintain best administrative practices and become part of Canada’s leading polytechnic. Our department is dedicated to driving excellence and innovation in Industry Solutions, and we are seeking a highly motivated Senior Financial Coordinator (SFC) to join our team.

Reporting to the Lead, Financial Administration Support Team, the Senior Financial Coordinator (SFC) will play a crucial role in supporting the applied research activities within Industry Solutions. The SFC will lead, coordinate, track, manage, and finalize administrative details, reporting, and financial management of grants to ensure the successful growth of Industry Solutions. The ideal candidate will be a motivated and driven administrative professional with a high attention to detail, well-developed time management skills, and a passion for maintaining organized work environments.

Key Responsibilities:

Financial Management:

• Establishes a comprehensive system for efficiently managing and advising on the financial aspects of applied research, encompassing budgeting, forecasting, expense tracking, invoicing, capital management, and financial reporting.
• Provides strategic guidance and recommendations for departmental budgets, assisting in risk management and optimizing resource allocation.
• Ensures accuracy and diligence by reviewing and approving financial reports, expense claims, PCard reconciliations, and job adjustment forms.
• Assists the Lead in forecasting and budgeting activities, and evaluates departmental needs for FAST.
• Facilitate training sessions on financial policies, procedures, and processes, and provide support as needed.
• Monitor key financial data and analytics for Applied Research, promptly alerting the Lead, FAST, of any potential issues.
• Develops financial reports and ad hoc reports to support Sr. Leadership in strategic decision-making, which could include variance analysis, forecasting and identifying potential issues

Strategic Planning and Process Improvement:

• Actively engages in departmental strategic planning, aligning team objectives with broader organizational goals.
• Identifies opportunities for enhancing departmental efficiency and effectiveness through process improvements, internal control improvements and technological advancements.
• Collaborates with various departments to synchronize budgeting and forecasting activities, ensuring alignment with strategic initiatives.

Leadership and Mentoring:

• Supervises and mentors a team of financial administrators and students, fostering their growth and enhancing their performance.
• Works with all FAS team members to establish clear goals and expectations, providing regular feedback to drive progress.

Collaboration and Support:

• Works with financial coordinators and project leads of the centers to develop a system for reviewing research expenditure compliance.
• Provides guidance to ensure adherence to funding guidelines, instilling confidence in the Lead regarding compliance with funders' expectations.
• Offers administrative support to the Lead, FAST, and Research Centres to facilitate smooth operations and effective communication.
• Collaborates with internal and external stakeholders to gather necessary documentation for grant applications and reporting.
• Represents the Financial Administration Support Team in interdepartmental discussions and engages with partners to coordinate tasks as needed.

Special Projects and other tasks as required.

Skills & Abilities:

• Strong analytical skills and proficiency in financial analysis, budgeting, and forecasting.
• Excellent communication skills, with the ability to effectively communicate complex financial information to non-financial stakeholders.
• Proven ability to thrive in a fast-paced, dynamic environment, with a high degree of adaptability and resilience.

Qualifications:

• Accounting, Finance, or Business Degree preferred; equivalent combinations of education and experience will be considered.
• 5+ years of related experience with extensive and proven financial experience.
• Experience with research grant facilitation and management would be a strong asset
• Project management and budget preparation/support experience required
• Advanced Excel skills required; experience with Microsoft Power Apps and PeopleSoft Finance would be an asset

Remuneration: $79,795.82 - $105,715.48 annually, plus a comprehensive benefits package.

Please submit a resume and cover letter to be considered for this opportunity. Your cover letter outlines experience, leadership approach, lists critical priorities that you believe will support the FAS Team, and discusses how you would foster a culture of teamwork and collaboration within the team.

About NAIT

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 13 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset – they are what makes NAIT a great place to work.

At NAIT, you are part of a community that makes a difference in the lives of students, staff and industry clients and partners. The NAIT culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. We are committed to equity, diversity and inclusion and are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. NAIT is committed to advancing equity and cultivating inclusion throughout the hiring process. We especially encourage applications from Aboriginal and Indigenous people, Black and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people, immigrants, and people with disabilities.

What we offer

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

Additional requirements

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

www.alberta.ca/iqas-contact.aspx.

Accommodations

NAIT is an inclusive employer and strives to hire a diverse workforce. If you are contacted by us regarding a job opportunity, please don’t hesitate to contact us if you require any accommodation during the selection process. Please contact us via email at careers@nait.ca.

We thank you for your application, however, only those selected for an interview will be contacted.

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