HRMS Analyst (18-month contract)

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This role is responsible to maintain our business as usual processes during our implementation and transition to a new HRMS system. This will include answering ad-hoc HRMS queries and ad-hoc report requests. This role is responsible to collaborate with all departments, and support the HRMS team with additional duties as required.

The HRMS Analyst position can be based out of Toronto, Calgary or Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.

As a HRMS Analyst, you will be:

• Monitoring and owning the Service Now ticket system and the email inbox and answering inquiries while coordinating with the colleagues withing the HR Department.
• Building reports, completing analysis, visualization, and presenting reports. Maintaining database integrity through auditing and modifying firm reports through established criteria.
• Understanding time and attendance and answering queries about balances. Including auditing and correcting Vacation balances for staff.
• Completing overtime forms and ensuring they are compliant with Firm Policies.
• Staying current and up to date on all system releases and ensuring proper compliance with internal policies and process. Focusing on continuous innovation; utilizing analytical tools to provide data driven insights and providing recommendations to management team regarding procedural enhancements.
• Maintaining processes, systems, procedures, documentation, and materials to support all modules within HRMS with the exception of the Payroll module.
• Defining, validating, and maintaining compliance of HR data integrity in collaboration with HR systems teams.
• Reporting, validating data and reports; identifying/correcting errors and recommending solutions.
• Collaborating with the Data Analyst and System Admin on data and reporting inquiries to ensure the best solution to the business problem.
• Managing templates and populating with critical employee data, importing into the HRMS system and conducting system validation.
• Addressing and troubleshooting ad-hoc queries and issues from all internal employees and third party consultants.
• Serving as second/third level support in incident resolution related to HRMS.
• Acting as a back up to the System Analyst and Senior Data Analyst.
• Providing advice on opportunities to improve performance / capacity and to mitigate risk of HRMS application services.

As our ideal candidate, you will distinguish yourself by the following profile:

• Familiarity using various HRIS systems to navigate extract data, writes report queries etc.; knowledge of UKG and the employee lifecycle in UKG.
• Minimum 3 years in working within an HRMS plus using complex tools such as Cognos BI.
• SQL and Power BI is an asset.
• Certification, diploma or Bachelor degree in data science, computer science; Business Intelligence background considered a strong asset.
• Intermediate to advanced Excel skills.
• Data presentation.
• Excel functions (such as VLOOKUP, PowerPivot, etc.).
• Data validation between multiple data sets.
• High attention to detail and analytical capabilities.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm.
• Competitive compensation including paid overtime.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.