Research Assistant

Job summary

The Research Assistant provides administrative and operational support to research teams, including participant recruitment, data entry, and source document preparation. They also monitor study progress, maintain databases, and serve as a liaison between study participants and research staff.

Job details

Click here to apply as an internal applicant. [//hcm17.sapsf.com/sf/careers/jobsearch?bplte_company=NSHAP&loginMethod=SSO] COMPANY : IWK HEALTH Req ID: 227385 Department/Program: CCFV, Research Services Location: Halifax Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for 12 months x 2 position(s) Start Date: October 26, 2026 Union Status: Research, Management/Non Union Bargaining Unit Compensation: $24.4006 - $30.5002 /hour Closing Date: 6-Oct-26 (Applications are accepted until 23:59 Atlantic Time) IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia [https://www.novascotia.com/]. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values [https://www.iwk.nshealth.ca/about-us/purpose-and-values], and enjoy access to enhanced benefits [https://www.iwk.nshealth.ca/employment/benefits] and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive. Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels. THE OPPORTUNITY The Research Assistant provides essential support to the Research Nurses/Project Managers/Research Coordinators, Director, Clinical Operations, and Principal Investigators in various study-related tasks as required. The Research Assistant will undertake a broad spectrum of responsibilities, including but not limited to developing source documents, maintaining the participant database, assisting with participant recruitment and follow-up, conducting source data verification and data entry, and offering administrative support to the study team as necessary. Responsibilities: • Provide administrative support to the research team as needed. • Prepare source documents and associated forms. • Monitor and report on progress of studies. • Conduct follow-up communications with study participants and/or families; serving as a liaison between them and research staff. • Verify the source documentation and complete electronic Case Report Forms (eCRF) data entry. • Monitor and replenish study supplies as necessary. • Attend and actively contribute to relevant study meetings and site initiation visits. • Recruit, enroll, and consent study participants where applicable. • Participate in Study Monitor visits • Promptly communicate any issues that may affect study milestones to the research team. • Assist with and/or conduct study visits • Conduct follow-up phone calls and collect adverse events and medications • Monitor eDiary compliance HOURS OF WORK Monday - Friday, 8am - 4pm YOUR QUALIFICATIONS • Bachelor’s degree in administration, project management or health services/scientific field. However, a combination of relevant experience and diploma will be considered. • 2+ years of relevant experience within a university, hospital, or comparable environment in a research setting an asset. • Experience in administration. • Excellent communication and interpersonal skills; able to speak, listen and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques. • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, MS Project) and Adobe Acrobat. • Demonstrated ability to collaborate effectively and diplomatically with research team members and study participants. • Familiarity with the research environment and Good Clinical Practice (GCP) guidelines. • Ability to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance the effectiveness of the Center. • High level of proficiency in time management and decision-making, particularly in prioritizing tasks based on internal and external deadlines. • Strong organizational and planning skills, including the ability to develop work schedules, monitor progress towards goals, and meticulously track details, data, information, and activities. Thank you for your interest in IWK Health. Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process. This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position. An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. If you are an employee of IWK Health, please apply through the internal careers page [https://map.nshealth.ca] to ensure you are flagged as an internal applicant.

What you’ll do

The Research Assistant provides administrative and operational support to research teams, including participant recruitment, data entry, and source document preparation. They also monitor study progress, maintain databases, and serve as a liaison between study participants and research staff.

Requirements

Candidates must hold a bachelor's degree in administration, project management, or a scientific field, or possess an equivalent combination of education and experience. At least two years of relevant research experience in a hospital or university setting is preferred, along with proficiency in Microsoft Office and knowledge of Good Clinical Practice guidelines.

Benefits

• Wellness programs
• Training opportunities
• Mentorship opportunities

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Planning · Preferred
• Decision Making · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Research support
• Data entry
• Source data verification
• Participant recruitment
• Administrative support
• Microsoft Office
• Adobe Acrobat
• Good Clinical Practice
• Time management
• Communication skills
• Interpersonal skills
• Project management
• Organizational skills
• Planning
• Decision-making
• Administrative Support
• Effective Communication
• Goal Setting
• Microsoft Access
• Microsoft Word
• Microsoft Excel
• Research
• Management
• Decision Making
• Communication
• Data Entry
• Disabilities
• Case Report Forms
• Health Sciences
• Good Clinical Practices (GCP)
• Interpersonal Communications
• Project Management
• Mentorship
• Microsoft Project
• Operations
• Microsoft PowerPoint
• Primary Care
• Time Management
• Collaboration

Job areas

• Science & Research
• Healthcare
• Administrative
• Research Assistant
• Survey and Market Research Interviewers
• Social Science Research Assistants

More jobs from IWK Health