Records & Information Management Assistant (4-month term position)

Our organization The Alberta Securities Commission (ASC) is the industry-funded regulator responsible for administering the province's securities laws. It is entrusted with fostering a fair and efficient capital market in Alberta and with protecting investors. As a member of the Canadian Securities Administrators (CSA), the ASC works to improve, coordinate and harmonize the regulation of Canada's capital markets. The Information Technology (IT) team is responsible for making sure that the ASC has the appropriate resources necessary to ensure the consistent, reliable and secure delivery of services, and understanding and anticipating the organization’s unique technology requirements. The opportunity This position will appeal to an individual who enjoys working with the Records and Information Management (RIM) team, organizing electronic records and files within established frameworks. Candidates should be comfortable working both independently as well as in a team environment where multi-tasking and dealing with multiple internal customers is a daily requirement. Key responsibilities include Digitizing physical (paper) records by scanning and importing the records, ensuring proper classification and quality control. Entering data and maintaining ASC databases (eDOCS documents management and Microsoft Dynamics 365). Assisting users with records requests; troubleshooting record-related issues. Monitoring internal and external email inboxes. Completing other duties as required by the RIM team such as assisting with the administrative duties for RIM orientations, managing the label creation process, and taking minutes during RIM meetings. The ideal candidate will possess A high school diploma with a minimum of 2 years of administrative, clerical, records, or office support experience. A post-secondary certificate or diploma in Administration, library sciences, records management, or a related field would be considered an asset. A working knowledge of Microsoft Office including navigating Outlook and creating and editing basic Word documents and Excel spreadsheets. Exceptional organization skills with a desire to contribute to team goals. A good understanding of records and information practices and processes. Excellent problem solving, communication, and customer service skills. The ability to work with high accuracy with special attention to detail. To apply Click the Apply For This Job Online button to submit your resume, cover letter and salary expectations by August 27, 2026. This position will work out of the ASC office located in Calgary, Alberta. You will be contacted if you are selected for an interview. The ASC is an equal opportunity employer and encourages applications from all qualified individuals. We celebrate diversity and are committed to providing an inclusive work environment where every employee feels valued and respected.

The assistant will digitize physical records, maintain databases, and assist users with records requests. They will also monitor email inboxes and provide administrative support to the Records and Information Management team.

Candidates must have a high school diploma and at least two years of relevant administrative or records experience. Proficiency in Microsoft Office and strong organizational and communication skills are required.

• Customer servicePreferred
• Problem solvingPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Records management
• Information management
• Data entry
• Scanning
• Quality control
• Microsoft Office
• Outlook
• Word
• Excel
• Microsoft Dynamics 365
• eDOCS
• Administrative support
• Customer service
• Problem solving
• Communication
• Attention to detail
• Workplace Inclusivity
• Organizational Skills
• Administrative Functions
• Microsoft Excel
• Editing
• Management
• Capital Markets
• Clerical Works
• Customer Service
• Information Technology
• Digitization
• Records Management
• Financial Regulations
• Information Management
• Problem Solving
• Microsoft Outlook
• Multitasking
• Troubleshooting (Problem Solving)
• Securities (Finance)
• Quality Control
• Detail Oriented

• Administrative
• Government & Public Sector
• Finance & Accounting
• Customer Service & Support
• Records Information Manager
• Information Specialist
• Systems Analysts
• Database Architects

Minimum education

High school

Minimum experience

2+ years

Apply by

Aug 27, 2026

Posting language

English

Working hours

40 hours per week