Adjointe ou adjoint à la rédaction / Editorial Assistant

Job summary

The Editorial Assistant will manage the publishing process for review essays and book reviews, including communication with authors and publishers. They will also handle administrative tasks such as maintaining databases, updating the website, and archiving documents.

Job details

Posting Reason: New Position Location where work is to be performed: Desmarais Hall Session: 2025 Fall Semester | Trimestre d'automne Faculty: Faculté des arts / Faculty of Arts Unit: Department of History_Students and Casuals Job Classification: Research Assistant (CUPE) Posting Type: Recherche / Research Course Title: Histoire sociale/Social History Course Code: N/A Section: Supervisor name (if known): Danika Gourgon Date Posted (YYYY/MM/DD): 2026/09/18 Applications must be received BEFORE (YYYY/MM/DD): 2026/09/25 Description of tasks (hours): Unless specified below, specific allocation of hours to various tasks should be articulated in a description of work negotiated and signed by you and the supervising professor prior to the commencement of work. Recherche / Research:0 Préparation / Preparation:0 Contact avec étudiants / Contact with Students:0 Correction - Notation / Grading:0 Surveillance / Proctoring:0 Formation / Training:0 Autre / Other:0 Number of positions: 1 Expected Enrolment: N/A Work Start Date: September 25, 2026 Work End Date: December 31, 2026 Total Work Hours: 105 Hourly Rate: AE-RA-Tuteur / TA-RA-Tutor : $33.83 ou/or $53.31 (Sept. 2026 - Aug. 2027) Undergraduate students will be paid at the lower rate; while graduate students will be paid at the higher rate. These rates do not include vacation pay nor statutory pay. Method of Delivery: In person Language of Work: Anglais | English, Français | French Requirements and Nature of Work: English follows La revue Histoire sociale / Social History est à la recherche d’une adjointe ou d’un adjoint à la rédaction pour assister avec des tâches administratives reliées à la publication d’une revue savante. La candidate où le candidat travaillera sous la direction de la directrice générale et sera responsable pour la gestion du processus de publication des études critiques et comptes rendus de la revue. Les tâches incluront principalement, mais ne seront pas limitées à : Gérer le compte de messagerie-courriel ; Communiquer avec les auteurs, les responsables des comptes rendus et les maisons d’éditions ; Commander des ouvrages récents auprès des maisons d’édition ; Enregistrer les livres reçus dans une base de données et mettre à jour les dossiers courants ; Maintenir un index à jour des études critiques et comptes rendus ; Poster les ouvrages à faire recenser aux auteurs ; Suivre les directives des responsables des comptes rendus afin de préparer les recensions pour publication ; Effectuer les révisions d’épreuves des comptes rendus ; Finaliser et envoyer les ententes relatives aux droits d’auteurs ; Organiser l’envoi des exemplaires de la revue ; Classer et archiver des documents administratifs générales ; Créer et maintenir une archive digitale ; Contribuer à la mise à jour et à l’amélioration continue du site web. À la demande de la directrice, il ou elle entreprendra d’autres tâches administratives, dans la limite des heures prévues au contrat. La préférence sera accordée aux candidats bilingues enregistrés dans le programme d’étude supérieure en histoire. Pour plus de renseignements, communiquez avec la directrice générale de la revue, Danika Gourgon, Ph.D. (hssh@uottawa.ca). -------------- Histoire sociale / Social History is looking for an Editorial Assistant to help with administrative tasks related to the publication of an academic journal. The candidate will answer to the Executive Director and will be responsible for the management of the publishing process of the Review Essays and Book Reviews. Duties will include, but are not limited to, the following: Managing emails; Communicating with authors, Book Review Editors, and publishers; Ordering recent books for review; Recording books received in a spreadsheet and maintaining the appropriate files; Maintaining an index of books received and keeping it updated; Shipping books for review to authors; Following the directives as provided by the Book Review Editors in order to prepare the Book Reviews for publication; Revising page proofs of the Book Reviews before publication; Finalising and sending Copyright agreements to authors; Assisting with the shipment of the journal; Filing and archiving general administrative documents; Creating and maintaining a digital archive; Updating the journal’s website. As requested by the Executive Director, the Assistant may be asked to undertake other administrative tasks within the hours allocated by the contract. Preference will be given to bilingual candidates who are registered in a Graduate program in the History department. For more information, please contact the Executive Director, Danika Gourgon, Ph.D. (hssh@uottawa.ca). Additional Information and/or Comments: All University of Ottawa employees are required under provincial law to successfully complete all mandatory legislated training offered by the University. The list of training requirements may be modified by provincial law. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. We may consult with the Health and Wellness sector of Human Resources, if needed. Any information you send us will be handled respectfully and in complete confidence. The hiring process will be governed by the current CUPE 2626 collective agreement; you can click here to find out more. The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact the academic unit to communicate the accommodation need. Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

What you’ll do

The Editorial Assistant will manage the publishing process for review essays and book reviews, including communication with authors and publishers. They will also handle administrative tasks such as maintaining databases, updating the website, and archiving documents.

Requirements

Candidates should be registered in a graduate program in the History department. Preference is given to bilingual candidates who possess strong administrative and organizational skills.

Listed skills

• Administrative Support · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Academic publishing
• Email management
• Database management
• Proofreading
• Website maintenance
• Archiving
• Communication
• Spreadsheet management
• Copyright management
• Management
• English Language
• Innovation
• French Language
• Research
• Creativity
• Teamwork
• Administrative Functions
• Filing
• Teaching
• Multilingualism
• Employment Equity
• Workplace Inclusivity
• Social History Records
• Digital Archiving

Job areas

• Administrative
• Education
• Science & Research
• Creative & Media
• Editorial Assistant/Assistant Editor
• Editor
• Authors and Related Writers
• Editors