Event Coordinator
The Event Coordinator is responsible for planning the scope, budget, and logistics of events while coordinating services such as catering, transportation, and audio-visual equipment. They also manage participant registration, promote events to peer associations, and handle contract negotiations with suppliers.
- On-site
- Vancouver, BC
- Posted Jun 3, 2026
- 1 position
Job summary
Position: Event Coordinator Location: Vancouver Duration : 8 weeks Tasks and Responsibilities * Meet with peer associations and other groups to promote and discuss event services * Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events * Coordinate services for events, such as accommodation and transportation for campers-participants, and other facilities, catering, displays, translation to other languages, special needs requirements, audio-visual equipment, printing and security * Organize registration of participants, prepare programs and promotional material, * and publicize events * Plan entertainment and social gatherings for participants * Ensure compliance with required by-laws * Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports. * Helps in liaising with clients in order to find out their needs and keep them up-to-date on the progress of the planning process for their event * Liaises with team members in order to utilize the best marketing strategy for an event with regards to the purpose and venue of the event, as well as its budget
What you’ll do
The Event Coordinator is responsible for planning the scope, budget, and logistics of events while coordinating services such as catering, transportation, and audio-visual equipment. They also manage participant registration, promote events to peer associations, and handle contract negotiations with suppliers.
Requirements
The candidate must be able to liaise with clients and team members to implement marketing strategies and meet event needs. They are required to ensure compliance with by-laws and maintain accurate financial records and reports.
Other relevant skills
Identified from the job description. Confirm important requirements above.
- Event Planning
- Budget Monitoring
- Contract Negotiation
- Vendor Management
- Stakeholder Relations
- Logistics Coordination
- Marketing Strategy
- Financial Record Keeping
- Public Relations
- Registration Management
Job areas
- Hospitality
- Administrative
- Marketing
- Management & Leadership
- Customer Service & Support
Additional details
- Minimum experience
- 2+ years
- Posting language
- English
- Working hours
- 40 hours per week