Admin Assistant CM Concurrent Disorders ACT Team

Original job posting

The role involves managing administrative tasks such as payroll, office supplies, and databases for the Concurrent Disorders ACT team. Additionally, the assistant handles patient registration, clinic appointments, and serves as a communication relay for outreach staff.

Job details

The Concurrent Disorders Assertive Community Treatment (ACT) program is a new innovative partnership initiative between Unity Health Toronto (St. Michael’s Site) and Toronto Public Health. The program relies on an inter-professional team to provide community-based assertive community treatment services (home visits, community visits) to individuals living with serious mental illness and substance use disorders in downtown Toronto. Duties & Responsibilities Responsibilities include payroll, ordering and managing office supplies, managing databases, providing computer support to staff, patient registration, organizing clinic appointments, serving as a communications relay person for outreach staff, organizing educational and team events, etc. The individual may be asked to provide support and coverage to special projects as required. Qualifications Graduate of a recognized secretarial program and/or equivalent experience; university degree is preferred. Minimum of 3 years recent secretarial and administrative experience, preferably in a health care setting, is an asset. Proficiency with computer software modules such as MS Word, PowerPoint (producing slides and overheads), Excel, Internet, E-mail, Library Search software, etc. Sound knowledge of medical and psychiatric terminology. Excellent organizational skills and is able to prioritize duties in an environment with multiple demands. Excellent verbal and written communication skills. Excellent interpersonal skills, in both individual and team work. Proven ability to work independently and coordinate busy workload. Proven ability to meet competing priorities with short deadlines while maintaining daily operations. Experience interacting with clients with mental illness would be a strong asset. Previous experience recording and generating minutes of meetings. Must have an excellent attendance record. Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity. #IND1

What you’ll do

The role involves managing administrative tasks such as payroll, office supplies, and databases for the Concurrent Disorders ACT team. Additionally, the assistant handles patient registration, clinic appointments, and serves as a communication relay for outreach staff.

Requirements

Candidates should be graduates of a secretarial program or have a university degree, with at least 3 years of administrative experience preferably in healthcare. Proficiency in MS Office and knowledge of medical and psychiatric terminology are required.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Payroll · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll
• Office Management
• Database Management
• Patient Registration
• Clinic Scheduling
• Medical Terminology
• Psychiatric Terminology
• MS Word
• MS Excel
• MS PowerPoint
• Meeting Minutes
• Interpersonal Communication
• Organizational Skills
• Time Management
• Administrative Support
• Client Interaction

Job areas

• Administrative
• Healthcare
• Social Services
• Government & Public Sector