Summer Student - Program Assistant

Position Summary Seabird Island is committed to community well-being, empowerment, and economic development. We are dedicated to creating a culturally safe and inclusive environment that respects and values, indigenous knowledge, traditions, and ways of being. We are seeking a Program Assistant to join our team, working collaboratively to enhance the delivery of employment services and support clients in achieving their career and training goals. The Program Assistant provides day-to-day administrative support to the Employment Division, including but not limited to filing, maintaining records, preparing reports, coordinating schedules, creating newsletters, and entering data. This is a Summer Student position with an End Date of September 30th, 2026. What you'll do Assist existing staff with administrative duties, including organization and maintaining filing systems (both electronic and paper-based), ensuring records are accurate, up to date, and easily accessible. Support the preparation of reports by entering data, compiling information from various sources, and assisting with formatting and proofreading to ensure accuracy and consistency. Provide reception coverage as needed, including answering phone calls, responding to general inquiries, and warmly welcoming guests, clients, and community members into office and service areas. Sort and distribute files, mail, and courier deliveries, ensuring timely handling and proper routing to the appropriate staff or departments. Assist with maintaining and updating departmental databases, ensuring information is entered accurately and kept current to support reporting and service delivery. Utilize Microsoft Office tools (Word, Excel, Outlook, etc.) to create and edit documents, update spreadsheets, and draft memos, newsletters, and communications for clients and the community. Support the organization, cleanliness, and safety of the workplace, helping to maintain a welcoming and professional environment for staff and visitors. Maintain office and supply inventory, including monitoring stock levels, conducting routine inventory checks, and notifying appropriate staff when reordering is required. Other Duties Additional responsibilities as needed to support the community and uphold our shared values. What you Bring Qualifications Proficient computer skills including Microsoft Office Applications (Word, Excel, Internet, and Email.) Good verbal and written communication skills. Ability to adhere to Oath of Confidentiality and Seabird Island Band Policies and Procedures. Knowledge, respect and understanding of Stó꞉lō culture, traditions and language is considered an asset. Experience working with First Nations community is considered an asset. Excellent writing, editing, and verbal communication skills. Working / Special Conditions Initial and ongoing employment is subject to submission of a clear Criminal Record Check to ensure the safety and trust of the communities we serve. This check will be conducted every five years. Initial and ongoing commitment to the values and guidelines of Sq'éwqel (Seabird Island Band), including our policies, procedures, standards of practice, and laws, is essential. This commitment supports our collective work, the community, and the responsibilities of this role. How to Apply Interested candidates are invited to submit their resume and a cover letter. Please include references that can speak to your experience and skills. Have a question about this position before you apply? Email [email protected]. Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with Seabird Island Human Resources Policy Manual, protecting the integrity and confidentiality of information gathered during the evaluation. Pre-employment screening Seabird Island is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We are committed to fostering diversity, equity, and inclusion. We recognize and value the unique perspectives, experiences, and contributions that Indigenous people bring to our team. We actively encourage applications from Indigenous people. Pursuant to S. 41 of the BC Human Rights Code, preference may be given to applicants of First Nations, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas. We thank you for your interest. Only those selected for an interview will be contacted.

The Program Assistant provides administrative support to the Employment Division, including filing, record maintenance, and report preparation. They also manage reception duties, data entry, and office supply inventory to ensure smooth departmental operations.

Candidates must possess proficient computer skills, particularly in Microsoft Office applications, and demonstrate strong verbal and written communication abilities. A clear Criminal Record Check is required, and knowledge of Stó꞉lō culture or experience with First Nations communities is considered an asset.

• Customer servicePreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Inventory managementPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Microsoft Office
• Record keeping
• Filing systems
• Report preparation
• Reception
• Communication skills
• Inventory management
• Proofreading
• Scheduling
• Customer service
• Report Writing
• Supply Inventory
• Administrative Support
• Workplace Inclusivity
• Newsletters
• Administrative Functions
• Microsoft Excel
• Editing
• Spreadsheets
• Cleanliness
• Communication
• Data Compilation
• Computer Literacy
• Confidentiality
• Economic Development
• Empowerment
• Inventory Control
• Memos
• Microsoft Outlook
• Telephone Skills
• Sorting
• Verbal Communication Skills
• Writing
• Filing
• Teamwork

• Administrative
• Social Services
• Government & Public Sector
• Education
• Student Program Assistant
• Teacher Assistant
• Teachers' Aides
• Teaching Assistants, All Other
• Teaching Assistants, Except Postsecondary

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week