Administrator, Technical Records

Toronto, ON
On-site
Posted Aug 4, 2026
1 position

Opens an external site

Employment type: Temporary
Experience level: Mid-level · 2+ years
Apply by: Aug 4, 2027
Posting language: English
Working hours: 40 hours per week

Job summary

The administrator will manage technical data entry for aircraft records, including journey logs, heavy workpacks, and component replacements. They are also responsible for scanning, filing, and reporting any inaccuracies to the appropriate departments.

Job details

Job Summary Reporting to Supervisor, Maintenance Planning, this position will provide administrative support to the Technical Records team. Duties & Responsibilities Enter all technical data into the approved planning and records database including but not limited to: Entering details from the aircraft journey log pages including overnight maintenance and line defects. Entering details from the aircraft Heavy Workpacks by entering all details from AWCs. Ensuring all component replacements are completed with correct details. Ensuring all technical details are entered accurately including with correct ATA details. Reporting to appropriate departments for incomplete or inaccurate records, follow-up tracking for corrections and recording of all issues. APU Time updates Hours/Cycles. Scanning and uploading documents. Filing and storage of all technical data hard copies. Actively participate in Porter’s Safety Management System (SMS) including, reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy. Other duties/tasks as assigned. Behavioural Competencies Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others. Teamwork: Working collaboratively with others to achieve organizational goals. Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers). Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise. Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards. Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus. Qualifications High degree of accuracy and attention to detail Ability to work in a team environment. Must be able to obtain and hold all required security clearances. Experience working with aircraft technical records is preferred. Experience working with RAAS Maintenance Software and/or AMOS would be an advantage. Location Toronto (Billy Bishop Toronto City Airport - YTZ) #LI-Onsite Company Description Since 2006, Porter Airlines has been elevating the experience of economy air travel for every passenger, providing genuine hospitality with style, care and charm. Porter’s fleet of Embraer E195-E2 and De Havilland Dash 8-400 aircraft serves North America, including a coast-to-coast domestic Canadian network, the U.S., Mexico, the Caribbean and Central America. Headquartered in Toronto, Porter is an Official 4 Star Airline® in the World Airline Star Rating®. Visit www.flyporter.com or follow @porterairlines on Instagram, Facebook and X.

What you’ll do

Requirements

Candidates should have a high degree of accuracy and attention to detail, with a preference for experience in aircraft technical records. Proficiency in RAAS or AMOS maintenance software is considered an advantage, and the ability to obtain security clearance is mandatory.