Clerical Support

Job summary

Perform clerical and data entry duties to maintain employee personnel files and support various Human Resources units. Responsibilities include managing the HRMS, handling inquiries, and coordinating departmental administrative files.

Job details

Are you an ambitious and highly motivated individual with experience in data entry and clerical duties? Are you looking to make the next step in your career? If so, apply below and join Peel Regional Police – one of Canada’s most progressive police services! As a Clerical Support I within our HR Administration Department, you will be responsible for performing a variety of clerical, data entry and filing duties related to the maintenance of employee personnel files and providing support to other Human Resources units. What will your typical day look like? Scans and/or imports documents to appropriate employee corporate personnel files within the Laserfiche system. Maintains and updates Human Resources Management System (HRMS) employee data, such as employee recognition, discipline, address, telephone and emergency contact information. Generates confirmation of employment letters and various reports from HRMS and/or SharePoint and modifies the reports using word-processing and spreadsheet computer applications software. Responds to telephone and in-person inquiries from employees pertaining to general Human Resources (HR) topics such as personnel files, benefits, payroll, performance appraisals, STD/LTD and WSIB and redirects as appropriate; opens, sorts, logs and distributes all incoming mail and faxes. Generates queries from HRMS and ensures distribution to the appropriate individuals/areas (e.g. member contact information, languages, performance appraisals, Senior Officer listing). Responds to and coordinates requests from both internal employees and external parties for copies of corporate personnel files; ensures file is complete and up-to-date. Provides clerical support to other HR units including photocopying, sorting, filing, scanning, faxing, distributing correspondence, pay cheques/slips, and/or drug benefits cards. Schedules pool vehicle, hotel workstations, and HR meeting room bookings as required. Coordinates the storage of the departmental administrative files, ensuring file integrity with respect to access within the enclosed file room, ensuring appropriate purging in accordance with prescribed procedures. Ensures appropriate levels of office supplies are maintained and arranges for service and maintenance of office equipment. Performs additional duties as assigned e.g. assists with departmental events and functions (e.g. HR staff development days, fundraising campaigns, or social events etc.). Enough about us, lets talk about you! You are someone with: A High School Diploma or equivalent, plus additional Office Administration/Human Resources course(s) and/or training, or an equivalent combination of education and experience. A minimum of one-year related experience required. MS Word-Intermediate MS Excel-Intermediate MS Outlook Demonstrated knowledge of Human Resources Management System (HRMS). Well-developed keyboarding and data entry skills. Effective oral communication and interpersonal skills. Demonstrated organizational skills. Attention to detail. Ability to work effectively in a highly confidential and sensitive environment. APPLICABLE TESTS: Applicants will be required to successfully complete the following tests: MS Excel Filing Grammar MS Outlook Spelling Vocabulary MS Word Speed & Accuracy Typing What we offer: The hourly rate for this temporary, full-time position is $27.86. Please note that this vacancy is to backfill a regular, full-time member. What’s in it for you A comprehensive Total Rewards Program including employer-paid health, dental & insurance premiums offered semi-annually OMERS Pension Plan Excellent career development and access to a variety of job opportunities Tuition reimbursement for professional development Free on-site learning/training programs Work-life balance programs & services Wellness protection for you and your family State-of-the-art fitness facilities Work in a dynamic, collaborative, progressive, and high-performing service! About us Peel Regional Police is the second-largest municipal police service in Ontario and the third largest in Canada, serving more than 1.5 million residents across Brampton, Mississauga, and Toronto Pearson International Airport. With more than 2,800 police officers and over 1,200 civilian employees, Peel Regional Police is dedicated to meeting the needs of its communities and supporting the health and well-being of all members. Recognized as one of the most progressive, innovative, and inclusive police services in the country, Peel Regional Police remains committed to its vision: A Safer Community Together. The next step is yours! Qualified persons should apply online by Sunday September 13, 2026 by 10:59PM. Shortlisted applicants will be contacted via email. Check your inbox regularly, including junk mail. No agency contact and/or referrals, please. Disclaimer: Peel Regional Police does not utilize Artificial Intelligence (AI) during any stages of the recruitment process. Applicants in consideration for hire shall be subject to a thorough background investigation that includes, but is not limited to, police checks with local, provincial and out-of-country law enforcement agencies, if required, education credentials, credit and financial inquiries, and personal and work references. Peel Regional Police is committed to fairness and equity in our recruitment and selection process, and in building and retaining a talented and diverse workforce representative of the community we serve. As an equal opportunity employer, Peel Regional Police is dedicated to fostering an inclusive and accessible work environment and committed to accommodating the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform Recruitment and Staff Support of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process.

What you’ll do

Perform clerical and data entry duties to maintain employee personnel files and support various Human Resources units. Responsibilities include managing the HRMS, handling inquiries, and coordinating departmental administrative files.

Requirements

Requires a High School Diploma plus office administration or HR training, with at least one year of related experience. Proficiency in MS Office and the ability to handle sensitive information in a confidential environment are essential.

Benefits

• Employer-paid health premiums • Employer-paid dental premiums • Employer-paid insurance premiums • Omers Pension Plan • Career development • Tuition reimbursement • Free on-site learning/training programs • Work-life balance programs & services • Wellness protection • State-of-the-art fitness facilities

Listed skills

• interpersonal skills · Preferred
• Attention to detail · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Clerical Support
• Ms Word
• Ms Excel
• Ms Outlook
• Human Resources Management System
• Keyboarding
• Oral Communication
• Interpersonal Skills
• Organizational Skills
• Attention To Detail
• Confidentiality

Job areas

• Administrative
• Human Resources
• Government & Public Sector
• Security & Safety