Administrative Coordinator - HO - CSJ

Job Title: Administrative Coordinator – Canada Summer Jobs (CSJ) Project Location: Mississauga Organization: Muslim Association of Canada (MAC) – National Head Office Duration: 8 weeks - 35 Hours per week Position Overview An experienced, dynamic, self-driven Administrative Coordinator who can oversee and coordinate administrative procedures and review, evaluate and implement new protocols and procedures. The Administrative Coordinator’s work will help guide project employee actions through researching, developing and updating best practises. Key Responsibilities 1. Provide a high level of administrative support to key projects * Provide a high level of administrative support for key projects * Manage logistical coordination for various projects * Be responsible for providing advanced administrative support for management * Develop and maintain a filing system for individual projects * Maintain paper and digital files, make photocopies, maintain calendar, prepare minutes, etc. * Managing documents and resources for multiple projects and their respective websites (maintaining and organizing) * Ensure stored data and documents is easily accessible to internal and external teams * Handing administrative requests and queries from the manager and team leads 2. Reports * Help to develop briefings, presentations * Draft and revise documents, * Formulate techniques for quality data collection and analysis to ensure adequacy and accuracy * Assist with reports and data extraction when needed 3. Communication * Be a primary point of contact for administrative and operational processes for internal and external communications * Manage correspondence and requests from external parties 4. Coordination * Assist with the development of project plans, schedules, and resource allocation * Ensure that project deliverables meet the required quality standards * Ability to organize, prioritize and follow through with important deadlines and projects * Ensure timely tracking of project components and progress to the manager on a daily and/or weekly basis Qualifications: * Background and experience in administrative roles * Sound knowledge of Islamic faith and practice * Exceptional time-management, planning and administrative skills * Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint) and Google Drive (Docs, Sheets, Forms, Slides, Sites) * Proficiency in maintaining and organizing a basic website (preferred) * Basic graphic design skills (preferred) * Excellent oral and written communication and presentation skills in English * Attention to detail and problem solving skills * Strong analytical skills with the ability to collect, organize and analyze significant amounts of information * Ability to work within a team, with integrity, enthusiasm, initiative and confidence Application Deadline: Open until position is filled We are an equal opportunity employer committed to an inclusive hiring process and providing accommodations upon request. This posting represents a current, genuine vacancy. Artificial intelligence (AI) tools may be used to support initial resume screening. All hiring decisions are made by human reviewers. ---------------------------------------- Why Join Us? At MAC, we value teamwork, integrity, and service to the community. This role offers a meaningful opportunity to contribute while gaining hands-on experience in a dynamic and supportive environment. Diversity, Inclusion & Accessibility MAC is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and will provide accommodations throughout the hiring process upon request. Eligibility Requirements (Canada Summer Jobs Program) This position is funded by the Canada Summer Jobs (CSJ) program. To be eligible, applicants must: * Be between 15 and 30 years of age at the start of employment * Be a Canadian citizen, permanent resident, or a person granted refugee protection (Note: International students are not eligible) * Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation

The Administrative Coordinator provides high-level support for key projects, managing logistics, documentation, and internal/external communications. They are also responsible for developing briefings, tracking project progress, and implementing administrative protocols.

Applicants must have a background in administrative roles, proficiency in MS Office and Google Drive, and sound knowledge of the Islamic faith. Eligibility for the Canada Summer Jobs program is required, including being aged 15-30 and a Canadian citizen or permanent resident.

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Logistical Coordination
• Filing Systems
• Data Collection
• Data Analysis
• Project Planning
• Time Management
• MS Office
• Google Drive
• Website Maintenance
• Graphic Design
• English Communication
• Problem Solving
• Analytical Skills
• Teamwork
• Organization

Minimum experience

0+ years