REAL ESTATE DEALS ADMINISTRATOR & OPERATIONS COORDINATOR

Location: Fergus, Ontario Full-Time | In-Person | 18 month Contract (Remote flexibility available for the right candidate and potential for permanent position) Salary: $50,000–$60,000 plus Benefits Not all real estate administration roles are created equal. At Keller Williams Home Group Realty, we believe exceptional service begins behind the scenes. Every successful transaction depends on strong systems, accurate documentation, timely communication, and people who care deeply about getting the details right. We're looking for an experienced Real Estate Deals Administrator & Operations Coordinator to become a key member of our Fergus office. This is a role for someone who takes pride in accuracy, thrives on organization, embraces systems and procedures, and enjoys being the person others trust to keep transactions moving smoothly from beginning to end. Who We Are Keller Williams Home Group Realty is one of the top producing and most respected real estate brokerages in Wellington County. Our culture is collaborative, supportive, fun, and built around high standards. We believe in delivering exceptional service to our agents and, ultimately, to the clients they serve. We don't settle for "good enough." We strive to be industry leaders. What You'll Do • Process real estate transactions from inception to closing • Review files for completeness, accuracy, and compliance • Manage deposits, commission processing, transaction reporting, and file tracking • Coordinate with agents, lawyers, mortgage professionals, and outside brokerages • Report transactions to MLS® and applicable boards • Maintain FINTRAC and regulatory compliance standards • Support office operations and front-desk functions • Assist with agent support and administrative projects • Prepare and coordinate marketing materials as required • Follow and help enforce brokerage systems, procedures, and standards • Identify issues before they become problems and proactively help solve them What Success Looks Like Within your first year: • Compliance backlogs are measured in hours, not days • Deals are processed quickly, accurately, and consistently • Lawyers and agents receive information before they need to ask for it • Transaction records are organized and current • Leadership has greater confidence in reporting and cash-flow forecasting • Our agents view you as a trusted operational partner What We're Looking For The ideal candidate possesses: • Exceptional attention to detail • Strong organizational and time-management skills • Outstanding communication and people skills • A proactive, problem-solving mindset • A strong sense of ownership and accountability • The ability to manage multiple priorities without sacrificing accuracy • Confidence working independently while collaborating with a larger team • A commitment to maintaining high professional standards Experience & Technical Requirements Preferred: • 3+ years of real estate administration, transaction coordination, conveyancing, or brokerage operations experience • Experience with Lone Wolf • Experience with TransactionDesk and Webforms • Working knowledge of MLS systems • Understanding of FINTRAC requirements and real estate compliance procedures • Knowledge of commissions, deposits, trust processes, and transaction accounting Why Join Us? • Competitive salary and benefits • Collaborative and supportive team environment • Strong leadership and training support • Opportunities for professional growth • Potential future ownership opportunities • A respected brand and reputation in the marketplace • The chance to play a meaningful role in a growing organization This is an opportunity for someone who takes pride in being the person others depend on. If you're highly organized, detail-oriented, committed to excellence, and looking for a long-term career opportunity in real estate operations, we'd love to hear from you. To apply, please submit your resume and a brief cover letter explaining why you're interested in this opportunity.

The role involves processing real estate transactions from inception to closing, ensuring compliance and accuracy throughout the process. The administrator will also coordinate with various stakeholders and support office operations.

The ideal candidate should have exceptional attention to detail and strong organizational skills, along with a proactive problem-solving mindset. Preferred experience includes 3+ years in real estate administration or related fields.

• Health Insurance

Identified from the job description. Confirm important requirements above.

• Attention To Detail
• Organizational Skills
• Time Management
• Communication
• Problem Solving
• Accountability
• Independence
• Collaboration

Minimum experience

2+ years

Apply by

Dec 21, 2026