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Sinai Health is looking for an Administrative Assistant, Surgery/Oncology to support our team at Mount Sinai Hospital. The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of a physician’s clinical practice. In this role you will: Schedule patient appointments for clinics or operative procedures Prepare charts for daily clinics and makes sure all results are filed on chart Review and transfer messages to physicians with patient chart for follow-up. Prepare charts for new patient referrals as required Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds Maintain physicians calendars and schedules. Process all dictated clinical notes Establish forms, tables, spread sheets, etc. to capture monthly statistics Function in a public relations role with both “walk-in” and telephone clients; provide timely, friendly and informative service Work collaboratively with other administrative support staff Communicate and maintain working relationships with several institutions Perform other duties consistent with the job classification as required Job Requirements: Mandatory Successful completion of a college diploma from an accredited educational institution 2 years of related experience preferably working within a clinic/health environment Applicants with proven equivalent recent and related training and experience may be considered Experience with various EMRs and booking systems Preferred A college diploma in the field of Medical Office or Business Administration Proficiency with medical terminology and medical dicta-typing Skills and Knowledge Proficient in Microsoft Word, Excel, Power Point, Outlook Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries Demonstrated satisfactory work performance and attendance record If this sounds like you and you feel ready to advance your career within health care, apply now and let us know why you would be a great addition to our team. This is a Temporary contract for up to [12] months. Job Type: Temporary Full Time Hours (subject to change): 37.5 hours per week Vacancy Type: New/Replacement Vacancy Vacancies: 1 Employee Group: Non-Union

What you’ll do

The Administrative Assistant will manage daily clinical administrative activities, including scheduling patient appointments and preparing charts for clinics and operative procedures. They will also maintain physician calendars, process clinical notes, and provide informative service to both walk-in and telephone clients.

Requirements

Candidates must have a college diploma from an accredited institution and at least 2 years of related experience, preferably in a clinical or health environment. Proficiency in medical terminology, EMR systems, and Microsoft Office applications is required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Patient scheduling
• Medical terminology
• EMR systems
• Medical dicta-typing
• Customer service
• Problem solving
• Communication skills
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Time management
• Organizational skills
• Data entry
• Confidentiality
• Patient Referral
• Administrative Support
• Clinical Rounds
• Professionalism
• Strong Work Ethic
• Planning
• Business Administration
• Medical Records
• Customer Service
• Clinical Practices
• Communication
• Public Relations
• Problem Solving
• Oncology
• Medical Terminology
• Presentations
• Relationship Building
• Statistics
• Surgery
• Time Management
• Typing
• Verbal Communication Skills

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive