Job ID

76354

Job Title

Associate Registrar, Strategic Initiatives and Administration (Contract)

Regular/Temporary

Temporary

Location

Central Campus

Open Date

2026/05/25

Job Type

Contractually Limited <12

Close Date

2026/06/06

Employee Group

TMG

Favorite Job

Department

Registrar Central Administrati

Full/Part Time

Full-Time

Salary Grade/Band

Band M

Salary Range

$101466.00 - $152200.00 (annual)

Job Code

010277

Hiring Range

$101466.00 - $133048.00

Existing Vacancy

Yes - Backfilling as Existing

Contract Duration

6.9 Months

Target Number of Openings

1

Hours per Week

35

Posting Details

Associate Registrar, Strategic Initiatives and Administration

Anticipated Start Date: June 22, 2026

Hiring Range: $104,000– $133,000 (prorated to contract term)

The Office of the Registrar (RO) provides a number of services to both prospective and current students and is the primary source of information on enrolment, convocation ceremonies and important student dates and events throughout the year. We are a smart, collaborative group of approximately 100, spread across eight departments: Student Services and Financial Support, Undergraduate Recruitment, Undergraduate Admissions, Records, Systems, Scheduling & Examinations, Communications, and Central RO Administration. This supportive and dynamic team works together to provide assistance to students from their first-point-of-contact with McMaster until they graduate**.**

Job Summary

The Associate Registrar, Strategic Initiatives and Administration provides strategic and operational leadership and planning across key portfolios, including budgeting, reporting, financial processing, revenue oversight, registrarial communications, convocation, human resources management, and space planning.

Reporting to the University Registrar, the Associate Registrar leads the monitoring, analysis, and interpretation of financial and operational information across multiple initiatives, ensuring accurate and timely reporting to internal and external partners. This role provides strategic oversight of RO resources, identifies opportunities for cost savings and sustainability, and assesses areas of operational and financial risk.

The Associate Registrar also ensures compliance with university financial policies and maintains strong internal controls to support the accuracy and completeness of financial information. This role collaborates with colleagues to evaluate the financial and operational impacts of projects, proposals, organizational changes, and budget forecasts. The role delivers high quality services and recommends business improvements that enhance efficiency, consistency, and service delivery.

Accountabilities

Strategic Planning

• Develops and implements short and long term strategic administrative and financial plans to support RO units based on their knowledge of the various business/service strategies, student priorities, capital projects, operational resource requirements, student enrolment as well as growth and revenue opportunities
• Provides strategic guidance and advice to the Registrar and RO managers to ensure effective operations and delivery of programs and services and consistent application of policies and procedures.
• Compiles and oversees the compilation and reporting of key metrics, performance indicators and benchmarks that support targeted outcomes and performance commitments.
• Maintains up-to-date knowledge of university-wide strategic plans, priorities, challenges, and issues to assist the Registrar in aligning Unit strategies and initiatives with university goals.

Leadership

• Leads the centralized RO functions of finance, human resources, convocation, and the current student communications team.
• Reviews and oversees external surveys and documents submitted on behalf of the University in registrarial areas.
• Collaborates with departmental leadership to develop and implement operational resource plans aligned with future requirements.
• Oversees the design and development of communication initiatives that support the Registrar’s priorities and institutional mission.
• Leads space and project management activities, and partners with the University Registrar on space planning decisions.
• Approves major purchases and services within delegated authority, ensuring alignment with project needs and approved budgets.

Human Resources

• Oversees centralized HR operations by ensuring adequate staffing and skills across RO units, advising the Registrar on administrative operations and policy impacts, and maintaining consistent HR‑related systems and processes aligned with university requirements.
• Leads organizational design initiatives by assessing structural requirements across RO units and recommending organizational design approaches that enhance effectiveness, alignment, and service delivery.
• Collaborate regularly with the HR partner to support design implementation of the related people and culture planning activities

Financial Strategy, Operations and Compliance

• Advises the University Registrar on the University's Budget Allocation Model including impacts to the RO
• Ensures the efficient and effective strategic management of RO’s resources and provides advice to the University Registrar on cost savings opportunities, sustainability considerations, and areas of financial risk. Ensures RO compliance with university financial policies and establishes appropriate controls to support the accuracy and completeness of financial information prepared for both internal and external purposes across multiple units.
• Leads the development and planning of the annual operating budget and provides consultation. Leads the analysis and preparation of the annual budget forecast.
• Evaluates revenue-generating activities across the various units from both short- and long-term perspectives and resolves complex budget and funding issues to optimize resource utilization and achieve strategic objectives.
• Responsible for establishing and maintaining effective internal controls, procedures, and monitoring frameworks to ensure financial activities align with budget expectations and institutional requirements. Accurate and timely financial reporting is provided to a range of internal and external partners including reporting tied to Ministry grants and strategic alignment funding.

Convocation

• Acts as the principal authority in all matters related to the Office of the Registrar’s responsibilities for the University’s Convocation ceremonies, including leadership and coordination of governance processes such as honorary degrees committees.
• Responsible for the overall planning, coordination, and strategic oversight of the University’s Fall Convocation ceremonies, providing leadership and direction to staff responsible for planning and operational delivery to ensure alignment with institutional standards and priorities.
• Oversees Convocation-related communications and correspondence issued from the Office of the Registrar, including liaising with the President, Chancellor, Provost and Vice-President, Deans, senior University administrators, honorees, faculty, students, and families.
• Responsible for the development and accuracy of all stage party ceremony scripts (Orders of Proceedings), ensuring compliance with Senate’s Ceremonials policies.

Communications & Marketing

• Oversees the management and development of the RO’s proactive communication and marketing strategy
• Collaborates with the department leadership in the development and implementation of operational resource plans that are consistent with future operational requirements.
• Oversees the design and development of communication initiatives in support of the Registrar’s priorities, as well as the institution’s mission and priorities

Health and Safety and Risk Management

• This position is responsible for the support/oversight of ensuring compliance with Health and Safety legislation and University Policies including financial risk management
• In collaboration with the Registrar, this role manages/supports the development and implementation process relating to Business Continuity, Emergency planning and Crisis Management

Qualifications:

• A university degree in a related field (Business, Economics, HR). Master’s Degree in related field is an asset.

• 5-7 years of senior managerial and financial experience working within a complex and diverse environment.

• Demonstrated financial forecasting, analysis and management of a complex and varied portfolio

• Development and monitoring of large complex budgets

• Results oriented, demonstrated ability to effectively plan and organize priorities in a busy setting with multiple and competing demands. Is adaptable and flexible.

• Demonstrated success in relationship management, project management, contract negotiation and strategic planning.

• Demonstrated leadership capability with the ability to make decisions independently and collaboratively

• Strong strategic and financial management and planning skills

• Knowledge in Canadian Labour law an asset

• Experience in administration services (eg. Finance, human resources, operations, technology infrastructure, project management)

• Thinks strategically, articulates a clear vision, and ensures alignment with the University goals and objectives

• Strong verbal and communication skills with the ability to communicate to a wide variety of partners

• Operates with tact, discretion and high level of emotional intelligence, sound and rational judgement

• Utilizes a collaborative, consultative and inclusive approach with colleagues and other community members.

• Innovative and forward thinking, researches best practices, able to support/lead others in adapting to changing and challenging times

Pay Transparency Statement

The posted hiring range represents McMaster's typical hiring range for this position. Actual starting salary will depend on factors such as relevant experience, qualifications, internal equity, and market conditions.

Individuals with extensive experience, deep specialized expertise, and/or those who can demonstrate exceptional past performance, as applicable, may be hired at a higher rate within the full range, in accordance with the University compensation policies.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.