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Position Summary:
Facilitate, coordinate, enhance and promote the highest ethical standards in research involving human participants. Administer the ethics application submission and review process. Prepare and disseminate agenda, minutes, documents.

Primary Responsibilities:

• Administers the submission, review, revision and approval process of research proposals involving human participants in the social and behavioral sciences, humanities, engineering, and health and biomedical sciences.
• Ensures all review actions such as delegated reviews, amendments and renewals are tracked and reported to the REB.
• Coordinates the activities of four (4) Research Ethics Board (REBs) and subcommittees as needed.
• Participates in the development and implementation of operating procedures for the REBs.
• Provides support to REB Chairs and members.
• Applies regulations and policies governing human participant research and participates in ensuring the University, the REBs and researchers are compliant.
• Identifies issues and makes recommendations for guidelines and policies.
• Organizes REB meetings for each REB. Develops meeting agenda and materials for distribution. Takes minutes and prepares review letters for researchers.
• Administers the delegated review process including the pre-determination of review level and assignment of reviewers in consultation with supervisor and/or Chair as required.
• Assists in the preparation of ethics review letters for researchers.
• Provides information to researchers on the preparation of proposals.
• Assists researchers in responding to REB review queries.
• Assesses modifications submitted, follows-up with researchers on incomplete responses and verifies submissions for final approval in consultation with supervisor and/or REB Chair as required.
• Pre-reviews all submissions to ensure completeness of required information.
• Inputs and ensures the correctness of information into appropriate software systems.
• Generates statistics and reports as required.
• Liaises with internal departments and external agencies.
• Attends meetings and conferences as required.
• Provide backup for other team members, participate in projects and performs other duties as required.

Other Qualifying Skills and/or Abilities

• DEC or bachelor’s degree in social sciences, health sciences, or a related field, or equivalent experience in a research setting is a very strong asset.
• Demonstrated organizational skills to work in a fast-paced office environment with time-critical deadlines.
• Strong organizational skills with proven ability to prioritize and multitask.
• Experience in taking notes and minutes.
• Excellent written and verbal communication skills in both English and French.
• Proven customer service skills to ensure the highest level of service to the research community.
• Proficiency in using the Microsoft Office Suites (Word, Excel, Outlook, Access – web and desktop). Specific knowledge of McGill administrative systems (ex. Banner, Minerva, InfoEd) an asset.
• Knowledge of regulatory policies and procedures related to human ethics and familiarity with fields relevant to research with human participants are a strong asset.
• Strong communication skills, with a proven ability to convey complex information clearly, concisely, and accurately to academic audiences. A self-directed team player who is eager to learn and expand skillsets.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 0-4***.***

For a definition of our language proficiency levels, please click here***.***

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Hourly Salary:

(MUNACA Level H) $33.05 - $40.97

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director Research Ethics

Position End Date (If applicable):

2027-06-30

Deadline to Apply:

2026-05-31

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca***.***