Capilano University is named after Chief Joe Capilano, an important leader of the Skwxwú7mesh (Squamish) Nation of the Coast Salish Peoples. We respectfully acknowledge that our campuses are located on the territories of the LíỈwat, xʷməθkʷəỷəm (Musqueam), shíshálh (Sechelt), Skwxwú7mesh (Squamish) and SəỈílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.

At CapU we are committed to supporting a campus community that is both diverse and inclusive. We believe that diversity within our workforce is essential in creating both an exceptional student, and employee experience. As part of this ongoing commitment, we strive to ensure that our recruitment campaigns are proudly reflective of the community we serve. We actively seek applications from Indigenous peoples, the 2SLGBTQ+ community, persons with disabilities as well as members of groups that experience discrimination based on race, ethnicity, gender identity, sexual orientation, place of origin, ancestry, and religion as we acknowledge the value each individual brings to the CapU community through their lived experiences.

To help us focus our efforts, we ask all applicants, should they wish, to complete a short anonymous questionnaire. The questionnaire results are not connected to you or your application, and do not form part of the selection process. Simply, the goal of collecting this anonymous data is to better understand our organizational reach, while continuously aiming to improve the diversity of our applicant pool

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Should you require accommodations during the hiring process please reach out to Jeremy Orsted, Manager, Talent Acquisition at jeremyorsted@capilanou.ca.

Competition Number: JR100085

Position Title: DDA 1 School of Business

Employment Group: Support Staff

Position Status: Temporary (Fixed Term) Full time

Position Start Date: June 23, 2026

Position End Date: November 20, 2026

Department: School of Business - Support

Location: North Vancouver

Salary Range: 28.08 CAD hourly based on 35 hours per week (with increments up to 31.55 CAD)

Job Description Summary: This is administrative, clerical and reception work in support of an instructional unit or functional

area. An incumbent in this job is primarily responsible for assisting a Program Coordinator

and/or staff supervisor in the day-to-day operations and for performing support tasks for the

program or area. Duties include providing customer service to students, faculty and the general

public; processing student applications and registrations; and assisting with promotional and

informational activities. An incumbent typically receives direction from a Program Coordinator or

staff supervisor, and reports to the Associate Dean, Business & Professional Studies.

Job Description: ILLUSTRATIVE EXAMPLES OF DUTIES

Facilitates communication and arrangements between the university and potential students, current students, and faculty. Assists in the recruitment of students and the promotion of programs. This includes answering enquiries on courses, programs, registration, and admissions requirements; referring people to other campus services; preparing basic brochure or flyer information; uploading information to a web page; and coordinating mailings. Assists with admission and registration by creating, maintaining and tracking student files in both paper and electronic database forms; arranging for student testing, assessments, interviews, and auditions; providing students with procedural information and assisting them with completing registration forms; creating, maintaining and tracking wait lists for admission and registration; communicating with the Registrar’s office to investigate and resolve problems; and using the student registration system to track admissions and registrations and to run class lists. Ensures that appropriate funds are collected from students by tracking tuition fee deposits Prepares course outlines under the direction of the instructors. Arranges and attends department and committee meetings, including preparing agendas and taking minutes. Organizes local special events and information sessions. Organizes, updates and maintains computerized departmental records including databases and spreadsheets. Maintains organized filing system for departmental records; maintains equipment and supplies, contacting service vendors when necessary. Word processes a variety of material including letters, reports, exams, manuals, policies, outlines, tests, quizzes, timetables, agendas and minutes. Maintains a schedule and follow up system of matters outstanding, commitments, meetings and appointments, and ensures that deadlines are met. Collects book order information from faculty members and orders books from the bookstore. Collects grade books and enters grades into a database for future placement. Provides guidance and support to faculty, staff and students in the use of computers and software applications, phones, faxes and other office equipment. Performs support duties including ordering supplies, equipment and duplicating; maintaining departmental files, lists and other records; and opening and distributing mail.

Additional Details: REQUIRED TRAINING AND EXPERIENCE

Completion of one year (approximately 30 credits) of post-secondary education in applied business technology or business administration. Two years of directly related administrative support experience, including experience in an educational setting with significant student contact.

Posting Detail Information: Hours of Work Per Week: 35

Pay Group: SS014

Union: MoveUP

Job Open Date: June 26, 2026

Job Close Date: July 02, 2026