JOB PURPOSE

The Attendant: People & Culture is responsible for providing administrative and operational support to the People & Culture team by assisting with employee records management, recruitment, onboarding, and general HR functions to support organizational needs.

DUTIES AND RESPONSIBILITIES

• Provide administrative support, including digitizing, filing, data entry, and document preparation
• Assist with recruitment activities, including screening applications, completing reference checks, and coordinating interviews
• Support onboarding processes, including completing new hire request forms, arranging first day details, and scheduling orientation sessions
• Support training programs through delivery coordination, participant registration, accurate recordkeeping and communications and logistics.
• Ensure confidentiality and proper handling of sensitive employee information
• Participate in team meetings and provide support on departmental projects and initiatives as required
• Maintain employee records and HR databases, ensuring information is accurate and up to date
• Respond to routine employee inquiries and direct staff to appropriate resources, policies, and procedures
• Support the activities of volunteers, students, and work placements and provide training and orientation as required
• Be thoroughly familiar with pertinent legislation, regulations, guidelines, OHS policies, procedures, and collective agreement
• Produce and maintain accurate reports, records, and files
• Participate in supervision, evaluation, training, and other meetings as required
• Participate in the identification and evaluation of OHS program goals and objectives
• Participate in professional development opportunities
• Represent the OHS in a professional manner
• Participate in public relations and promotional activities as required

QUALIFICATIONS

• Secondary school diploma or equivalent
• Enrollment in or completion of post-secondary studies in Human Resources, Business Administration, or a related field, or one (1) year of experience in Human Resources administration.
• Strong organizational and administrative skills with attention to detail
• Professional working proficiency in spoken and written English is required
• Strong communication and interpersonal skills, including the ability to handle confidential and sensitive information with tact and discretion
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Experience with HRIS is an asset

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Employee may be required to work occasional evening, holiday and weekend shifts
• Employment is conditional upon maintaining confidentiality of organizational information
• Employment is conditional upon the ability to perform administrative duties in a fast-paced environment
• Employment is conditional upon the ability to work around all species of animals safely

HOW TO APPLY

This is a new temporary contract position through the Canada Summer Jobs program.

This is an 8-week summer contract working 35 hours per week from Mon-Fri.

In order to be eligible for the Canada Summer Jobs Program, candidates must:

1. be between 15 and 30 years of age at the beginning of the employment period;

2. be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and;

3. have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

If you are interested in this opportunity and have the above qualifications, please apply via the Ottawa Humane Society Careers Centre by clicking "Apply" and following the steps.

The Ottawa Humane Society is an equal opportunity employer. We value a diverse workplace and encourage applications from all qualified individuals of any race, religion, gender, sexual orientation, age, ability, or other protected characteristic.

We offer accommodation for applicants with disabilities in our recruitment processes. If you are contacted by the OHS regarding a job opportunity, please let us know prior to interview if you require any accommodation.

We use AI-powered tools to review and shortlist applications based on job-related criteria. Human recruiters and hiring managers decide who moves forward and reviews results.