Role: Administrative Assistant - Intermediate (REMOTE/CONTRACT) - Government of Alberta

! STRICTLY DO NOT APPLY IF YOU'RE NOT IN CANADA AND HAS NO WORK AUTHORIZATION ! ! PLEASE READ BELOW ENTIRE MESSAGE !

(NOTE: We are considering Canadian Citizen and PR holders. For the candidate who are on Work Permits and awaiting PR invitation, we don’t provide T4 because this is contract job and the rate we provide is for incorporation. Hence, PR points are not applied, for example: if you’re applying PR under CEC class.)

Client: Government of Alberta

Incorporation Rate: $40 CAD/hr (Canada or Provincial incorporation is a MUST)

Respond by: 15 - Jul - 2026

Contract period: 08/04/2026 to 08/03/2027 with additional 12 months of extension.

Anticipated Interviews dates Interviews are estimated to be held between July 21-24. This is an estimate only.

Scoring Methodology: Financial/Pricing: 10% Resource Qualifications: 30% Interview Process: 60%

SUBMISSION MUST INCLUDE: • RESUME • ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED. • EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY. • THREE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCE SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETED TO ASSIST WITH SCORING THE PROPOSED RESOURCE.

SKILL MATRIX: MUST HAVE WORK EXPERIENCE: High School Diploma/GED. 5+ years of Demonstrated experience collaborating on cross-functional teams to meet critical, time-sensitive deadlines and communicating to diverse audiences. 5+ years of Experience working in an environment where the work is delivered through a ticket or email. 5+ years of Experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant, efficient features. 5+ years of Experience with records management. 5+ years of Experience with secure exchange of electronic documents between stakeholders. 5+ years of Relevant experience in a role similar to this. Experience must be applicable to this role.

Job Description:

[DUTIES]: Personal requests submitted under the Access to Information (ATI) Act to the Government of Alberta and supported Agencies, Boards, and Commissions, are coordinated to ensure activities are timely, accurate, and complete in order to streamline consistent and efficient processes for ATI Operations by:

• Monitoring all requests received via hard copy and the ATI System Public Portal.
• Preparing draft correspondence, including acknowledgment letters, requests for additional details, requests with no fee payment, and notification of closure or routine disclosure available for applicants.
• Ensuring and reviewing all correspondence and request information to ensure it is accurate and complete, including application fee payment and attachment enclosures, prior to forwarding to ATI Operations or to the general public.
• Working with ATI Coordinator, assigning requests to appropriate ATI Advisor as per direction from the ATI Coordinator. Information access requests received by ATI Operations are provided the necessary administrative support to facilitate processing of request within legislated time-lines by:
• Creating electronic files, including documentation, for all requests received.
• Working with appropriate program area agents, initiating record searches and collection based on request scope.
• Monitoring record searches and collection sent to program areas agents to ensure completed within alloted time and, when necessary, follow up with designated contacts.
• Issuing closure letter to applicant, when program area agent determines there are no records pertaining to the scope of a request. When letter is issued, closing the request and ensuring all documentation is included in electronic file.
• Assisting advisors with conversion of documents to pdf format, including uploading responsive record packages to approved software, for the purposes of redaction. Monies received from applicant are processed in accordance with the Financial Administration Act to ensure financial transactions are timely, accurate, and complete by:
• Providing GPAS link to applicants for payment of application fee, if not received during application submission, and additional fees as determined by the advisor.
• Preparing for deposit any cheques, money orders, and/or cash received from applicant for application or additional fees.
• When directed by advisor, preparing necessary documentation for refunds and providing to Expenditure Officer for approval, including following up on approval status, if necessary. Once approval provided, forwarding to Service Alberta Finance for processing.
• Posting all payments and refunds when received or processed. Contribute to the office culture and environment to ensure administrative policies and procedures are adhered to in a timely, accurate, and complete manner by:
• Responding to general questions regarding the ATI process, including information on legislation and legislative time-lines, including forwarding any specific inquiries to appropriate staff for response.
• Receiving and review all office correspondence and distribute to applicable staff.
• Sending applicant packages when not able to provide electronically.
• Accurately inventorying ATI requests and network shared folder for records management purposes.
• Other administrative duties, including cross-training with other team members, as required

Equipment Requirements: The Province shall provide the resource the use of a Laptop and ensure they have the necessary access and credentials to the Government of Alberta’s system. When the resource is working from the office the province will ensure Office Space, Furniture and Office Supplies.

Working Hours: • Standard Hours of work are 08:15 – 16:30 Alberta time, Monday through Friday excluding holidays observed by the Province • Work must be done from within Canada, due to network and data security issues. • It is anticipated the role will be 100% remote, however in the event of an onsite meeting, the GoA does not pay for travel to attend on-site meetings, nor any expenses related to relocation, commuting, housing/accommodation, food/drink.

Notes on Location: Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the province. Location:10405 Jasper Building The expectation will be for the resource to work from the office 5 days a Week/Month