Job ID

75722

Job Title

Project Coordinator

Regular/Temporary

Temporary

Location

HSC- Central Campus

Open Date

2026/04/29

Job Type

Limited Term (>12 months)

Close Date

2026/05/12

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Medicine

Full/Part Time

Full-Time

Salary Grade/Band

Grade 7

Salary Range

$25.70 - $39.89 (hourly)

Job Code

JD0829

Existing Vacancy

Yes - Newly Created Position

Contract Duration

18.3 Months

Target Number of Openings

1

Hours per Week

35

Posting Details

Schedule

Monday-Friday, 8:30am-4:30pm

Education Level

Bachelor’s Degree in a relevant field of study.

Career Level

Requires 3 years of relevant experience.

Anticipated Fill Date

As soon as possible

Existing Vacancy?

Yes, newly created position

Job Description Number

JD00829

Job Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

Unit / Project Description

The Michael G. DeGroote Centre for Transfusion Research (MCTR) in the Department of Medicine at McMaster University, is a leading academic research centre dedicated to improving health outcomes for blood donors and transfusion recipients through innovative, high-impact research. MCTR’s diverse research portfolio includes clinical trials, large-scale database studies, and laboratory-based discovery science.

We are seeking a motivated and experienced Project Coordinator to work closely with MCTR’s Directors and the Research Project Manager to oversee administrative operations, support faculty, trainees and research teams, and implement the strategic priorities of the Centre.

This role requires a dynamic and collaborative individual who is highly organized, self-motivated and has a passion for research excellence.

Job Summary:

TheProject Coordinator will be responsible for providing effective and efficient management of a wide variety of activities relating to the operation of a research institute including administration, financial management and human resources. Focal point for the development and maintenance of internal relationships, as well as high profile external colleagues in business, government and the wider research community. Responsible for public relations, marketing and support of research initiatives. This position requires independent decision making and the exercise of leadership in consultation with and reporting to the Director.

Accountabilities:

• Collect, analyze, assess, and summarize information relevant to the decision-making process and develop recommendations for final approval and implementation.
• Participate in the development, evaluation, and review of institute resources.
• Organize, coordinate, and assist with educational programs and events such as retreats, education days, bi-annual conferences and other capacity building programs.
• Communicate and work collaboratively with various internal and external organizations and departments.
• Coordinate all meetings between institute staff, researchers and the high-profile stakeholders; resolve scheduling conflicts.
• Facilitate and participate in meetings with various individuals including, but not limited to, program stakeholders and groups. Follow up as necessary with respective or potential partners.
• Assists in some research literature reviews, editing research presentations and digital processing for research grant applications.
• Develop the institute budget for review and approval.
• Exercise appropriate controls, monitor and reconcile both operating and research accounts
• Implement and maintain the institute’s budgets and expense reports. Create financial projections and make adjustments to the program budget throughout the fiscal year.
• Ensure that financial accounts and reports are completed and managed competently and efficiently.
• Complete processes and paperwork required for recruitment, hiring, and payment of all new student staff.
• Write a variety of documents including, but not limited to, reports, correspondence and minutes.
• Provide faculty and staff information regarding program policies and information about program requirements.
• Gather and compile information required for a variety of documents and reports.
• Update and maintain records and databases.
• Act as a liaison between the institute and various stakeholders with regards to facility operations.
• Ensure adherence to health and safety requirements and maintain the training database for staff.
• Provide efficient facility management such as coordination of moves etc. at the designated hospital site.
• Provide front line service to faculty and staff by assisting with the implementation of the strategic plan, monitoring/completing periodic reviews, timelines for research projects.
• Act as first point of contact for internal faculty, staff and many external agencies (government and private sector) and disseminate information such as research activities and events.
• Implement the planning, coordination and marketing of research and media launches, seminars and conferences relating to the research focus.
• Oversee the development, production and maintenance of research institute communications tools. i.e. Website, twitter, brochures, etc.
• Assist with the content production for brochures.
• Assist in building a network of research collaborators and partners from other departments, other universities as well as government and private organization.

Skills and Qualifications:

• Bachelor’s degree in a relevant field of study.
• Requires 3 years of relevant experience.
• Experience with the following is considered an asset for this role:

  • Working in a health research or academic environment supporting senior leadership.

  • Managing complex scheduling with the ability to anticipate and resolve conflicts.

  • Demonstrating strong organizational skills and the ability to successfully manage multiple initiatives concurrently.

  • Being proactive, highly professional and with a demonstrated commitment to advancing an organization’s mission.

  • Possessing digital literacy, including experience with website maintenance, newsletter platforms, and social media management for professional organizations.

  • Planning meetings and events, including scheduling, agenda development, preparing pre-reading materials, generating meeting minutes, and executing follow-up activities.

  • Managing competing priorities and high-profile stakeholder relationships with minimal supervision.

Additional Information:

To apply for this position, eligible applicants should submit the following in one PDF document:

• Cover letter

• Resume

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.