About the role
Role: Mrs. Claus Coordinator
Reports to: Program Leadership, Social Enterprise for Canada
Locations: Newmarket, Ontario (York Region)
Position Type: Part-time, Contract (October 5, 2026 – December 23, 2026, 14 hours per week, approx. 161 hours over the contract period)
Compensation: $20.00 per hour
Vacancy Status: Existing Vacancy
AI Discloser: AI will not be used to screen applicants
Posting Date: August 4, 2026
Closing Date: August 18, 2026
Organization Overview
Social Enterprise for Canada (SEC) is a charitable organization started in 1989 and serving York Region, Peel Region and Simcoe County. SEC seeks, secures and delivers a range of public services dedicated to creating communities that exemplify Canadian values of respect, inclusion, diversity, equity and sustainability. SEC maintains its head office in Newmarket and provides public service signature expertise for immigrants, newcomers, early learning and development, Family Justice Service, Career and Labour market integration through programs such as Supervised Access, EarlyOn Child & Family Centres, Welcome Centre for Immigrant Services-Newmarket and several Before & After School and Licensed Childcare Programs.
The Opportunity
The Mrs. Claus Fundraiser is an annual holiday initiative run by Social Enterprise for Canada that connects generous sponsors with families in need across York Region. The program works with trusted local agencies to identify families, collect wish lists, match them with sponsors, coordinate gift card fulfilment, and facilitate pick-up and distribution before the holidays. The Mrs. Claus Coordinator will be the primary operational lead for the 2026 campaign, owning end-to-end coordination across agencies, sponsors, and internal teams from launch through wrap-up. This part-time contract role is ideal for a highly organized, community-minded individual who thrives in a deadline-driven environment and is comfortable managing multiple stakeholder relationships simultaneously. The coordinator will manage communications, intake processes, matching logistics, gift card tracking, and distribution coordination to ensure every registered family receives their holiday gift cards on time.
Key Job Responsibilities
Program Launch and Outreach (October)
Launch and manage the Mrs. Claus social media campaign in coordination with the communications team. Contact partner agencies using established email templates to recruit participating families. Distribute and monitor the Agency Intake Form to collect family profiles, circumstances, sizes, and gift card preferences. Outreach to sponsors (individuals, businesses, and community groups) using sponsor email templates and intake forms. Send follow-up reminder communications to agencies and sponsors one week before registration deadlines.
Registration and Matching (Late October – Early November)
Oversee and track agency and sponsor registrations using program spreadsheets and registration response logs. Coordinate family-to-sponsor matching using the automated matching sheet; review for accuracy before outreach. Send matched confirmation emails to sponsors with assigned family details and shopping instructions. Target: all registrations complete and matches confirmed by the first week of November.
Gift Card Collection and Tracking (November – Early December)
Send gift card drop-off reminders to sponsors approximately one week before the deadline (first week of December target). Maintain the gift card logging sheet, sorting by card type and donation value. Troubleshoot the gift card receipt submission process and coordinate any outstanding form issues with internal tech support. Send family assignment details to agencies, including information about the thank-you letter process.
Distribution Coordination (December)
Send gift pick-up emails and reminder communications to recipient agencies and families. Manage the gift card pick-up scheduling form and coordinate pick-up time slots. Oversee gift card inventory, organize by family assignment, and ensure complete and accurate distribution. Notify agencies of their pick-up schedules and confirm receipt of gift cards. Send thank-you emails to sponsors after pick-up day, attaching family thank-you letters where available. Send the Final Family Thank You Reminder to agencies following distribution.
Ongoing Program Administration
Maintain organized records of all agency and sponsor contacts, form responses, matches, and communications throughout the campaign. Flag any issues or gaps to program leadership in a timely manner. Identify opportunities to improve processes and templates for future campaign cycles. Support any public donation portal work pending organizational approval.
Candidate Profile
Required
Demonstrated experience in program coordination, community outreach, or event management. Strong written communication skills; ability to draft clear, warm, and professional email correspondence. Proficiency with Microsoft 365 tools including Outlook, Excel, Word, and SharePoint. Ability to manage multiple concurrent workstreams and meet firm deadlines independently. Comfort working with intake forms (Microsoft Forms or equivalent) and tracking spreadsheets. High level of attention to detail, especially for data accuracy in matching and logging.
Preferred
Experience working with non-profit organizations, social enterprises, or community programs. Familiarity with donor or volunteer coordination. Experience managing social media campaigns or community communications. Bilingual or multilingual abilities are an asset, given the diverse communities served in York Region.
Working Conditions
Part-time, contract position of 14 hours per week over approximately 11.5 weeks. Work may be performed remotely and/or from the Newmarket, Ontario office depending on operational needs. Some in-person presence may be required during peak distribution weeks in December. Occasional flexibility outside of standard hours may be required during high-volume periods (e.g., matching week, distribution week).
How to apply
Interested candidates should apply by August 18, 2026. Applications will be reviewed on a rolling basis. We thank all candidates for their interest, however, only those selected for an interview will be contacted.
Social Enterprise for Canada is an equal opportunity employer and is committed to equity, diversity, and inclusion. We strongly encourage applications from newcomers to Canada, immigrants, and individuals from underrepresented communities. We are committed to working with applicants requesting accommodations at any stage of the recruitment process. Click here to view our full statement on Equity, Diversity and Inclusion.
About Social Enterprise for Canada
SEC is a charitable organization committed to and focused on the provision of social services within the context of culture, community and family. SEC has a demonstrated expertise in the issues of equity, diversity and access to services for members of diverse communities. SEC develops and delivers programs funded by the Ministry of Immigration, Refugees and Citizenship Canada, the Ministry of Citizenship and Immigration, the Ministry of the Attorney General, and the Ministry of Education.
SEC programs include: Mobile Settlement Services for York Region and Simcoe Counties Accreditation Pathways for Canadian certification in regulated professions by Internationally Educated and Skilled Individuals EarlyON Centres - interactive programs for children from birth to age 6 and caregivers Supervised Access York and Peel regions - facilitated court ordered visits or exchanges for families who are separating or divorcing Canadian Prenatal Nutrition Program - supporting the needs of pregnant women facing challenges that put their health and the health of their infants at risk
Social Enterprise for Canada Corporation, the business division of SEC, offers communication solutions - technical infrastructure and equipment - Internet connectivity, VoIP phone service, video conferencing, data centre hosting - with the value add of multilingual reception, interpretation and translation (Bridge Translations). We specialize in serving niche markets finding unique solutions for our customers that address their need and meet their financial parameters. Income earned in the business division supports the growth of our charitable programs. Revenue earned in this divisions supports the delivery of the social service programs.
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About the role
Role: Mrs. Claus Coordinator
Reports to: Program Leadership, Social Enterprise for Canada
Locations: Newmarket, Ontario (York Region)
Position Type: Part-time, Contract (October 5, 2026 – December 23, 2026, 14 hours per week, approx. 161 hours over the contract period)
Compensation: $20.00 per hour
Vacancy Status: Existing Vacancy
AI Discloser: AI will not be used to screen applicants
Posting Date: August 4, 2026
Closing Date: August 18, 2026
Organization Overview
Social Enterprise for Canada (SEC) is a charitable organization started in 1989 and serving York Region, Peel Region and Simcoe County. SEC seeks, secures and delivers a range of public services dedicated to creating communities that exemplify Canadian values of respect, inclusion, diversity, equity and sustainability. SEC maintains its head office in Newmarket and provides public service signature expertise for immigrants, newcomers, early learning and development, Family Justice Service, Career and Labour market integration through programs such as Supervised Access, EarlyOn Child & Family Centres, Welcome Centre for Immigrant Services-Newmarket and several Before & After School and Licensed Childcare Programs.
The Opportunity
The Mrs. Claus Fundraiser is an annual holiday initiative run by Social Enterprise for Canada that connects generous sponsors with families in need across York Region. The program works with trusted local agencies to identify families, collect wish lists, match them with sponsors, coordinate gift card fulfilment, and facilitate pick-up and distribution before the holidays. The Mrs. Claus Coordinator will be the primary operational lead for the 2026 campaign, owning end-to-end coordination across agencies, sponsors, and internal teams from launch through wrap-up. This part-time contract role is ideal for a highly organized, community-minded individual who thrives in a deadline-driven environment and is comfortable managing multiple stakeholder relationships simultaneously. The coordinator will manage communications, intake processes, matching logistics, gift card tracking, and distribution coordination to ensure every registered family receives their holiday gift cards on time.
Key Job Responsibilities
Program Launch and Outreach (October)
Launch and manage the Mrs. Claus social media campaign in coordination with the communications team. Contact partner agencies using established email templates to recruit participating families. Distribute and monitor the Agency Intake Form to collect family profiles, circumstances, sizes, and gift card preferences. Outreach to sponsors (individuals, businesses, and community groups) using sponsor email templates and intake forms. Send follow-up reminder communications to agencies and sponsors one week before registration deadlines.
Registration and Matching (Late October – Early November)
Oversee and track agency and sponsor registrations using program spreadsheets and registration response logs. Coordinate family-to-sponsor matching using the automated matching sheet; review for accuracy before outreach. Send matched confirmation emails to sponsors with assigned family details and shopping instructions. Target: all registrations complete and matches confirmed by the first week of November.
Gift Card Collection and Tracking (November – Early December)
Send gift card drop-off reminders to sponsors approximately one week before the deadline (first week of December target). Maintain the gift card logging sheet, sorting by card type and donation value. Troubleshoot the gift card receipt submission process and coordinate any outstanding form issues with internal tech support. Send family assignment details to agencies, including information about the thank-you letter process.
Distribution Coordination (December)
Send gift pick-up emails and reminder communications to recipient agencies and families. Manage the gift card pick-up scheduling form and coordinate pick-up time slots. Oversee gift card inventory, organize by family assignment, and ensure complete and accurate distribution. Notify agencies of their pick-up schedules and confirm receipt of gift cards. Send thank-you emails to sponsors after pick-up day, attaching family thank-you letters where available. Send the Final Family Thank You Reminder to agencies following distribution.
Ongoing Program Administration
Maintain organized records of all agency and sponsor contacts, form responses, matches, and communications throughout the campaign. Flag any issues or gaps to program leadership in a timely manner. Identify opportunities to improve processes and templates for future campaign cycles. Support any public donation portal work pending organizational approval.
Candidate Profile
Required
Demonstrated experience in program coordination, community outreach, or event management. Strong written communication skills; ability to draft clear, warm, and professional email correspondence. Proficiency with Microsoft 365 tools including Outlook, Excel, Word, and SharePoint. Ability to manage multiple concurrent workstreams and meet firm deadlines independently. Comfort working with intake forms (Microsoft Forms or equivalent) and tracking spreadsheets. High level of attention to detail, especially for data accuracy in matching and logging.
Preferred
Experience working with non-profit organizations, social enterprises, or community programs. Familiarity with donor or volunteer coordination. Experience managing social media campaigns or community communications. Bilingual or multilingual abilities are an asset, given the diverse communities served in York Region.
Working Conditions
Part-time, contract position of 14 hours per week over approximately 11.5 weeks. Work may be performed remotely and/or from the Newmarket, Ontario office depending on operational needs. Some in-person presence may be required during peak distribution weeks in December. Occasional flexibility outside of standard hours may be required during high-volume periods (e.g., matching week, distribution week).
How to apply
Interested candidates should apply by August 18, 2026. Applications will be reviewed on a rolling basis. We thank all candidates for their interest, however, only those selected for an interview will be contacted.
Social Enterprise for Canada is an equal opportunity employer and is committed to equity, diversity, and inclusion. We strongly encourage applications from newcomers to Canada, immigrants, and individuals from underrepresented communities. We are committed to working with applicants requesting accommodations at any stage of the recruitment process. Click here to view our full statement on Equity, Diversity and Inclusion.
About Social Enterprise for Canada
SEC is a charitable organization committed to and focused on the provision of social services within the context of culture, community and family. SEC has a demonstrated expertise in the issues of equity, diversity and access to services for members of diverse communities. SEC develops and delivers programs funded by the Ministry of Immigration, Refugees and Citizenship Canada, the Ministry of Citizenship and Immigration, the Ministry of the Attorney General, and the Ministry of Education.
SEC programs include: Mobile Settlement Services for York Region and Simcoe Counties Accreditation Pathways for Canadian certification in regulated professions by Internationally Educated and Skilled Individuals EarlyON Centres - interactive programs for children from birth to age 6 and caregivers Supervised Access York and Peel regions - facilitated court ordered visits or exchanges for families who are separating or divorcing Canadian Prenatal Nutrition Program - supporting the needs of pregnant women facing challenges that put their health and the health of their infants at risk
Social Enterprise for Canada Corporation, the business division of SEC, offers communication solutions - technical infrastructure and equipment - Internet connectivity, VoIP phone service, video conferencing, data centre hosting - with the value add of multilingual reception, interpretation and translation (Bridge Translations). We specialize in serving niche markets finding unique solutions for our customers that address their need and meet their financial parameters. Income earned in the business division supports the growth of our charitable programs. Revenue earned in this divisions supports the delivery of the social service programs.