JOB SUMMARY

We are seeking a highly organized and motivated Secretary to provide administrative and office support. The successful candidate will play a key role in ensuring the office operates smoothly by managing communications, coordinating schedules, and supporting daily operations.

KEY RESPONSIBILITIES

• Manage and maintain calendars, appointments, and meeting schedules
• Answer and direct phone calls, emails, and other correspondence
• Prepare, edit, and format documents, reports, and presentations
• Organize meetings, including scheduling, agendas, and minutes
• Maintain filing systems (paper and digital) and office records
• Assist with travel arrangements and logistics as needed
• Greet and support visitors in a professional manner
• Order and track office supplies and inventory
• Support general office operations and administrative procedures
• Assist with onboarding processes for new staff
• Liaise with vendors and service providers (e.g., IT, facilities, catering)
• Provide general administrative support to staff and management
• Perform other related duties as assigned

QUALIFICATIONS

• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and time-management abilities
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Strong interpersonal skills and professional demeanor
• Previous administrative or secretarial experience preferred
• Fluent in English and Arabic, French is preferred

KEY COMPETENCIES

• Ability to prioritize tasks and meet deadlines
• Strong problem-solving and organizational skills
• Adaptability and initiative
• Professionalism and reliability

BENEFITS

• Health & Dental Insurance
• Paid Sick time 
• Paid Eid holidays
• Free Parking
• Company Events
• Pension Plan Contribution
• Tuition Fee Discounts

This is an on location Full time job for 5 days a week.

We are an equal opportunity employer committed to an inclusive hiring process and providing accommodations upon request. This posting represents a current, genuine vacancy. Artificial intelligence (AI) tools may be used to support initial resume screening. All hiring decisions are made by human reviewers.