The Durham Catholic District School Board is located just east of Toronto and is renowned for providing comprehensive Catholic education to over 21,150 students in 38 elementary schools, 7 secondary schools, and 6 continuing and alternative education centers throughout Durham Region.

The Durham Catholic District School Board invites applications from qualified candidates interested in the following position:

POSITION: Payroll Assistant (Full-Time, Temporary)

LOCATION: Catholic Education Centre, Business Services Department, 652 Rossland Road West, Oshawa ON, L1J 8M7

HOURS OF WORK: 8:15 a.m. – 4:30 p.m. (Monday to Friday)

SALARY: CUPE SCT Band 8 ($33.64 - $36.46 per hour)

START DATE: To be determined

TERM: Six (6) month term - potential for extension (subject to budget approval)

Interested candidates are invited to apply through Apply to Education.

POSITION SUMMARY

The Payroll Assistant is responsible for the timely, accurate input and processing for the Board’s in-house payroll and will maintain and provide pension-related, legislatively required information and reports. This position reports to the Supervisor, Payroll Services.

DUTIES AND RESPONSIBILITIES

• Prepares, calculates, and verifies all data necessary for processing payroll for all employee groups to ensure payroll accuracy.

• Works collaboratively with various departmental personnel ensuring required payroll information is received and processed according to appropriate Collective Agreements and Terms and Conditions.

• Ensures employees provide current banking and tax deduction information for payroll purposes.

• Provides excellent customer service when dealing directly with employee inquiries regarding pay, Collective Agreements, current legislation, deductions, and taxes.

• Prepares cheque requisitions regarding payroll deductions and replacement cheques as required e.g., federation fees, union dues, garnishees, charities, etc.

• Responsible for ensuring current knowledge of government legislation, pension guidelines, Board Policy and Collective Agreements affecting payroll, pensions, and employment insurance benefits (Service Canada).

• Prepares invoices re: union leaves, secondments, in-services, etc.

• Prepares journal entries re: in-service costs, etc.

• Prepares and ensures accuracy of electronic Record of Employment (ROE) submissions.

• Assists with the preparation of T4’s, T4A’s.

• Processes course reimbursements for teaching staff.

• Processes e-Serve timesheets for Continuing Education and Custodial/Maintenance personnel.

• Performs calculations of pay-related changes for special circumstances, retro pays, prorated salaries, terminations, leaves of absence, experience level increases, FTE adjustments, etc.

• Calculates, processes, and verifies OMERS and Teachers’ Pension Plan information to assist with the administration of the pension plans, responding to inquiries from employees and pension plan representatives.

• Provides accurate data required for completion of annual reports.

• Completes filing of all payroll and supporting documentation.

• Answers questions from employees in a timely manner.

• Performs other duties as required.

QUALIFICATIONS

Education

• Two-year college diploma in Business or related program, or combination of education and experience suitable to the Board.

• National Payroll Institute designation, preferred.

• Willingness to enroll in related professional development.

Experience

• Three (3) years’ previous experience in payroll or accounting area is essential.

• Experience administering pension plans is essential.

• Previous school board experience is considered an asset.

• Previous experience with in-house payroll systems is considered an asset.

OTHER QUALIFICATIONS

• High level of proficiency and accuracy in keyboarding and calculations in related computer applications (Outlook, Excel, Adobe PDF and Word) are essential.

• Knowledge of various web-based applications, i.e. Service Canada, T.I.M., OMERS, e-access, etc.

• Critical thinking, problem solving and analytical skills, as well as attention to detail required to ensure accuracy.

• Exceptional time management and multi-tasking skills.

• Ability to work in a team environment, contributing to organizational objectives and goals.

• Demonstrated commitment to customer service excellence, pleasant and positive attitude.

• Must be able to deal with all levels of staff, being tactful and diplomatic at all times.

• Highly developed organizational skills to be able to set priorities and meet deadlines.

• Must have excellent interpersonal and communication skills, demonstrate mature judgment and flexibility to adapt to changing priorities.

• Must take initiative and work well under pressure of deadlines with minimal supervision.

• Ability to maintain confidentiality at all times as the result of having access to personnel files, sensitive labour relations information, and confidential industrial relations matters.

This posting is to fill a temporary vacancy.