Our Background

The University Hospital Foundation is dedicated to a powerful, singular purpose: to continuously seek, inspire and support bold solutions to seemingly insurmountable challenges and ignite new discoveries in health. Responsible for raising and managing funds to advance innovation in prevention, research and patient care, the Foundation strives to transform and redefine health in the Edmonton area, throughout Alberta and around the world so everyone can live a longer, healthier life.

In the past ten years, generous donations from individuals and our corporate and strategic partners have contributed nearly $220 million to advance world-leading patient care at the University of Alberta Hospital, Mazankowski Alberta Heart Institute, and Kaye Edmonton Clinic, as well as groundbreaking research at the University of Alberta.

As an outcome-focused organization, UHF offers a flexible work environment where employees have the opportunity to work remotely. To learn more about us, visit our website at www.GiveToUHF.ca and if you have a keen interest in being a part of the future of healthcare in Alberta, please consider applying today!

Your Purpose

Reporting to the Director, People, this temporary People Coordinator position will support the People Department in delivering operational excellence across the University Hospital Foundation (the Foundation), with a primary focus on volunteer management for the Foundation’s Festival of Trees signature event. In addition, the People Coordinator will support the day-to-day People operations, including recruitment and onboarding, employee records and HRIS data, offboarding and culture and engagement initiatives. The ideal candidate will bring strong organizational skills, excellent interpersonal and communication skills, and a people-first approach to supporting volunteers, employees, and leaders who seek to advance health in our community.

Specific Accountabilities

Volunteer Management Manage the recruitment, onboarding, and engagement of volunteers who contribute to the Foundations Signature Events (e.g. Festival of Trees) and various fundraising initiatives. Maintain volunteer records, schedules, and communications to ensure a positive and organized volunteer experience. Collaborate with leaders to understand volunteer needs and ensure appropriate placement and support. Assist with recognition initiatives that celebrate volunteer contributions and strengthen long-term engagement. Ensure volunteer practices align with organizational policies and safety standards. Act as the primary point of contact for volunteer inquiries before and during Festival of Trees.

HR Administration & Recruitment Assist with full cycle recruitment for Foundation roles, ensuring an inclusive and values aligned hiring process from talent acquisition to new hire onboarding. Support onboarding for new hires, that creates a welcoming, engaging, and consistent experience for new employees. Assist with employee offboarding procedures, ensuring consistency and compliance. Maintain accurate employee records, HRIS data, and documentation in alignment with privacy and regulatory requirements. Provide administrative support across day-to-day People operations and initiatives. Support initiatives that strengthen organizational culture, employee engagement, diversity, and employee wellness. Support performance management and compensation program administration. Ensure compliance with employment legislation and Foundation policies. Assist with the coordination of employee benefits programs, including health and wellness. Support the coordination, implementation, and ongoing improvement of People systems, processes, and tools to enhance efficiency, accuracy, and employee experience.

Qualifications

Education: Post‑secondary education in Human Resources, Business Administration, or a related field.

Experience: 1- 3 years of progressive experience in human resources, ideally within nonprofit or healthcare. Strong knowledge of employment legislation and HR best practices. Volunteer management experience is considered and asset. Demonstrated experience in recruitment and HR operations. Exceptional communication, relationship building, and problem-solving skills. Ability to handle sensitive information with discretion and professionalism. Comfortable working in a dynamic, changing, collaborative, and purpose driven environment. Experience with ADP is an asset. Competence in and strong technical knowledge of Microsoft Office Suite.

Skills & Competencies: A people‑first mindset and a genuine commitment to supporting teams who advance healthcare. A proactive, solutions‑oriented approach with the ability to navigate complexity. Strong organizational skills and the ability to manage multiple priorities with care and accuracy. Ability to work independently and adapt quickly to changing priorities in a fast-paced environment. Demonstrated ability to manage multiple priorities and consistently meet deadlines with a high level of accuracy. A collaborative inclusive spirit and the confidence to work with employees and leaders at all levels. Must have high attention to detail and accuracy under tight timelines.

Applicants

We respect and value diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

To apply for this posting, please visit https://givetouhf.ca/careers, and attach your cover letter and resume into one PDF. We thank all candidates who apply; however only those selected for an interview will be contacted. The successful candidate will be required to provide a Police Information Check.

Closing date for this posting is August 7, 2026, or until successful candidate is found.

This is a temporary position that will end on December 18, 2026. The successful candidate must be available to support the Festival of Trees events during the week of November 23 – 30, 2026.