Position:  Associate Specialist, People & Culture

Location: Hybrid – Work from WWF-Canada’s Head Office in Toronto

Department:  People Culture & Technology – People & Culture

Reporting to: Vice President, People & Culture 

Position Type: 1 Year Fixed-Term Contract, Full-time 

Starting Salary: $55,000 to $59,000 annually (commensurate upon related skills and experience)

 

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Position Description

The Associate Specialist, People & Culture is the first point of contact for the team, providing general HR support. The role supports recruitment of employees and volunteers, processes payroll and benefits, and manages the HRIS, including maintaining data accuracy and generating routine reports to support team and organizational needs.

Key Responsibilities

HR Operations & Employee Support

• Be the first point of contact for the People & Culture department, responding to employee inquiries or redirecting to the appropriate team member.
• Coordinate onboarding for all new employees and facilitate People & Culture orientation meetings.
• Draft employment contracts and documentation related to employee lifecycle changes.
• Manage the staff service anniversary award program.
• Support the team with other administrative and operational duties, as required.

 

Talent & Volunteer Coordination

• Support recruitment for employees and volunteers, including posting roles, scheduling interviews, conducting phone screens, participating in select first round interviews, and completing reference checks.
• Recruit and coordinate volunteers for in office and event roles, including WWF-Canada’s Climb for Nature events, which includes facilitation of orientation sessions for volunteers.
• Provide day-to-day administrative support for the volunteer program.

 

Payroll & Benefits Administration

• Process semi-monthly payroll using the HRIS and liaise with the external payroll provider.
• Review payroll outputs to ensure accuracy, including tax remittances.
• Complete payroll reconciliations and investigate discrepancies as advised by the external payroll provider, Finance & Planning department, or employees.
• Act as the main point of contact for staff, contractors, or ADP for the annual audit process, annual T4 processing, and payroll yearend review.
• Escalate payroll concerns with external payroll provider, ensuring matters are resolved in a timely manner.
• Administer employee benefits (health and RRSP), including enrolments, terminations, and responding to employee inquiries.

 

HRIS & Reporting

• Maintain the HRIS, including accurately inputting and updating employee data and responding to system-related inquiries.
• Generate standard and ad hoc reports to support People & Culture activities and projects.

 

Financial & Administrative Support

• Process departmental invoices. 
• Manage the professional development budget, including reviewing employee reimbursement requests.

What We Are Looking For

• 2+ years of experience as a human resources coordinator or generalist, OR a combination of education and related experience.
• 2+ years of experience managing payroll, with strong attention to detail.
• Extensive experience managing and maintaining an HRIS and generating routine reports.
• Pursuing a CHRP or CHRL is an asset.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. 
• High attention to detail, particularly in data entry, record-keeping, and payroll-related tasks. 
• Ability to handle sensitive and confidential information with discretion. 
• Strong interpersonal and communication skills, with a service-oriented and collaborative approach. 
• Ability to troubleshoot and respond to system-related (HRIS) inquiries. 
• Demonstrated ability to build positive working relationships across the organization. 
• Aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration.

Other Information

• This is a 1-year fixed term contract role.
• This is a hybrid role based out of the Toronto office. Additional event or in office presence may be required to attend meetings, or to support relationship building and effective employee engagement.
• This position will be required to attend in-person Climb for Nature events in Toronto.
• Ability to work occasional evenings and/or weekends to host volunteer training sessions or manage volunteers in-person at events.

How to Apply

If you are interested in applying for this exciting opportunity, please click <Apply>, and ensure your application is received on or before July 7, 2026, at 5pm EST. Applications are reviewed on an ongoing basis and we may close this posting before the advertised date if we identify a suitable candidate pool. We encourage you to apply early and thank you for your interest in working for WWF-Canada. 

Commitment to Diversity and Accessibility 

Our vision is a Canada with abundant wildlife where nature and people thrive and we value and rely on diversity of thought, knowledge, expertise, and lived experience to help bring our vision to life. 

We recognize that experience comes in many forms and skills are transferable. If you feel that your unique experiences can enhance our vision, we encourage you to apply – even if you don’t meet 100% of the requirements. 

We encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+. 

We are committed to a barrier-free and equitable recruitment & selection process. If you are contacted in relation an opportunity to join our team and require an accommodation at any point in the process, please advise the recruiter of your specific needs. We commit to managing these requests in a confidential manner.