Project Assistant (18 months contract)

Hazardous Materials

Greater Toronto Area (GTA)

Salary Range: $50,000- $55,000

Looking to grow your career in a supportive, professional environment? Pinchin is hiring a Project Assistant (PA) for our Greater Toronto Area (GTA) offices.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking a Project Assistant (PA) to support our team in Pinchin’s GTA offices.  The role reports to the GTA Hazardous Materials Group’s Operations Managers.

Role Overview

The Project Assistant (PA) will provide comprehensive administrative and project coordination support to the Hazardous Materials Group, contributing to the effective delivery of consulting projects across the Greater Toronto Area.

The role is accountable for supporting a wide range of hazardous materials consulting projects through the accurate coordination of documentation, the preparation and quality control of technical deliverables, and administrative processes, ensuring alignment with internal standards, client requirements, and established procedures. It will require a high degree of organizational capability and attention to detail, as well as the ability to manage multiple priorities with accuracy and efficiency.

This role offers flexible working arrangements, including the option to work remotely or from our Mississauga or Toronto offices; however, attendance at mandatory in-office team meetings is required.

Your Role and Action

• Support Project Managers with day-to-day project administration and coordination activities
• Assist with project setup, file management, and maintaining organized digital project records
• Assist with scheduling, deadlines, and internal follow-ups
• Ensure client deliverables are assembled in a timely manger, accurately formatted and that quality form have been completed.
• Enter and update reports in Pinchin project software
• Assist with coordinating meetings including compilation of distribution of minutes (as required)
• Present a positive image of the company internally and externally.

What You'll Bring to Pinchin 

The ideal candidate brings strong organizational skills, attention to detail, and a proactive, service-oriented mindset. They take pride in supporting teams, keeping operations running smoothly, and contributing to a welcoming, well-organized environment. Collaboration, accountability, and professionalism are key to success in this role.

• High School Diploma
• Secretarial or Administrative Assistant Course preferred
• A diploma or degree in a related field is considered an asset but is not required
• Experience in a professional office environment is preferred
• Strong written and oral communication skills
• Able to prioritize and multi-task effectively in a fast-paced environment, balancing the urgency of calls with the detail orientation required to coordinate duties for multiple offices
• Excellent interpersonal skills and a positive, helping-oriented demeanor
• Proficient with Microsoft Office Products (Word, Excel, PowerPoint and Outlook)

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation and Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

Explore our offerings: Pinchin Benefits [https://www.pinchin.com/Pages/10]

Additional Information

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.