Safety, Health, Environment, & Wellness Administrator - 14 Month Contract

Job summary

The administrator will provide comprehensive administrative support to the SHES team, including calendar management, travel coordination, and office operations. Additionally, they will lead wellness initiatives, manage fitness classes, and oversee the relationship with the company's third-party medical clinic.

Job details

The SHES & Wellness Administrator will be responsible for providing a full range of administrative services for the Vice President, Safety, Health, Environment, Sustainability and Corporate SHES team members. The SHES & Wellness Administrator will be responsible for managing calendars, scheduling and organizing meetings, assisting in preparation of reports and presentations, coordinating complex travel arrangements, preparing expense reports and coordinating special events and organizing large functions. This individual will handle general office duties including ordering office supplies, creating purchase orders, couriering packages, and other related duties as required. The SHES & Wellness Administrator will also manage wellness activities for J.D. Irving, Limited Moncton businesses, managing the Monthly Wellness calendar, leading the Wellness Champions across the businesses, managing the fitness on-demand classes, and the administrative relationship with the company’s 3rd party medical clinic. RESPONSIBILITIES * Provide administrative services for the Vice President, SHES & Corporate SHES Team, that include managing calendars and planning and organizing travel. * Manage wellness activities for J.D. Irving, Limited Moncton businesses * Organize Monthly Wellness Topics * Lead meetings for Wellness Champions * Manage fitness on-demand classes * Lead the wellness area of leadership period and quarterly reports * Manage the administrative relationship with the company’s 3rd party medical clinic * Schedule and organize meetings and manage details for large functions. * Some training and development projects and activities. * General office duties that include ordering office supplies, coordinating IT supplies/issues, preparing courier packages, creating and receiving purchase orders. QUALIFICATIONS * Post secondary, either diploma or university degree in business or related subject. * Ideally 3+ years of administrative co-ordination, organizing, and scheduling. * Background preferably in a business environment, that is fast paced and dynamic. * Excellent time management skills, well organized, good attention to detail. * High degree of professionalism and integrity. * High proficiency with MS Office, especially Outlook and Teams. Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions. We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities. Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply. Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly. We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

What you’ll do

The administrator will provide comprehensive administrative support to the SHES team, including calendar management, travel coordination, and office operations. Additionally, they will lead wellness initiatives, manage fitness classes, and oversee the relationship with the company's third-party medical clinic.

Requirements

Candidates must possess a post-secondary diploma or university degree in business or a related field. A minimum of 3 years of experience in administrative coordination, along with high proficiency in MS Office, is required.

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Travel coordination
• Expense reporting
• Event planning
• Wellness program management
• Time management
• Attention to detail
• Professionalism
• MS Office
• Outlook
• Teams
• Purchase order management
• Office administration
• Communication
• Report Writing
• Office Supply Management
• Workplace Inclusivity
• Expense Reports
• Organizing Meetings
• Planning
• Training And Development
• Leadership
• Microsoft Outlook
• Office Procedures
• Presentations
• Time Management
• Travel Arrangements
• Scheduling
• Environment Health And Safety
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Environmental & Sustainability
• Security & Safety
• Human Resources
• Environmental Health and Safety Administrator
• Administrative Manager
• Office Supervisors
• Administrative Services Managers

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