Administrative Assistant

Job summary

The role involves supporting insurance administration, including managing certificates of insurance and renewals. Additionally, the candidate will coordinate contract signatures and provide general administrative support across a large portfolio of agreements.

Job details

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality. Administrative Assistant Our client is seeking an experienced administrative professional to provide support with insurance administration, contract coordination and general administrative activities. This is a busy, detail-oriented role requiring someone who is comfortable managing multiple priorities and can work independently with minimal training. Location: Mississauga Work Arrangement: 100% onsite Term: Start as soon as possible; 3 months potential for extension What You’ll Do Support insurance administration, including Certificates of Insurance, renewals and related documentation. Coordinate with insurance brokers and internal stakeholders to obtain and maintain required insurance information. Maintain accurate electronic insurance records and documentation. Support the annual insurance renewal process. Provide contract administration support across a large portfolio of agreements, including coordinating signatures, renewals and contract changes. Track documentation and ensure contracts and agreements are properly completed and filed. Provide general administrative support to the team as required. What We’re Looking For 3–5 years of administrative or coordination experience. Previous experience within the insurance industry, ideally supporting property & casualty/commercial insurance. Experience working with Certificates of Insurance is strongly preferred. Experience supporting insurance renewals, brokers, contracts or related documentation. Strong Microsoft Office skills, particularly Excel, as well as Microsoft Teams. Excellent organization, filing and document-management skills. Strong attention to detail and ability to manage multiple priorities. Comfortable working independently in a fast-paced environment. Experience with RIBO, CAIB, CIP, and/or insurance CRM system would be considered an asset. How to Apply: If you feel that you have the right combination of skills and experience for this opportunity, please submit your resume. We thank all candidates for their interest; however, only those selected for an interview will be contacted. If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x.235.

What you’ll do

The role involves supporting insurance administration, including managing certificates of insurance and renewals. Additionally, the candidate will coordinate contract signatures and provide general administrative support across a large portfolio of agreements.

Requirements

Candidates need 3–5 years of administrative experience, preferably within the property and casualty or commercial insurance industry. Proficiency in Microsoft Office and experience with insurance CRM systems or certifications like RIBO, CAIB, or CIP is an asset.

Listed skills

• Microsoft Teams · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Multi-Tasking · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Insurance Administration
• Contract Coordination
• Certificates Of Insurance
• Document Management
• Microsoft Excel
• Microsoft Teams
• Microsoft Office
• Electronic Record Keeping
• Insurance Renewals
• Attention To Detail
• Organization
• Multi-tasking

Job areas

• Administrative
• Government & Public Sector
• Finance & Accounting
• Consulting