Executive Assistant

Job summary

The Executive Assistant provides administrative support to the Employee Benefit Plans Board of Trustees and the leadership team, including organizing meetings and managing governance documentation. They also act as an ambassador for the organization, ensuring high-quality communication and exceptional customer service.

Job details

Closure Date: November 6, 2026, 11:59 PM CST Position #: 9010372 Union: Out of Scope Bargaining Unit: OOS - 3sHealth T&C City/Town: Regina Facility: 3sHealth Department: Employee Benefits Type: Full-time temporary Expected Start Date: November 30, 2026 Expected End Date: November 30, 2027 Hours of Work: 1 week rotation Salary: Pay Band 2 ($53,796 - $69,933) The Executive Assistant, Employee Benefits, is responsible for providing administrative services to the Employee Benefit Plans Board of Trustees, supporting governance committees and the Employee Benefits leadership team. In collaboration with the Manager, Governance and Policy, the Executive Assistant is responsible for organizing and preparing all Employee Benefit Plans Board of Trustees and Committee meetings, maintaining schedules and timelines for meeting‑related tasks as well as accurately preparing, editing, proofreading, and formatting a variety of documents. This includes providing on-site meeting support and managing communication flow between the various committees that serve the Employee Benefit Plans. Acting as an ambassador for the organization, the Executive Assistant delivers exceptional customer service in all interactions with partners and decision-makers. Additionally, the Executive Assistant provides high-level administrative support to the Employee Benefits leadership team including coordinating departmental activities, scheduling appointments, and organizing internal and external meetings. The Executive Assistant oversees document posting to the 3sHealth website and distributing external communications, ensuring adherence to version control and quality standards. Experience: * A minimum of two years of work-related experience Qualifications: * Grade twelve diploma. * Office Administration certificate is required. * Directly related experience can be considered as an equivalent. Knowledge, Skills & Abilities: * Proficient in Microsoft Office Suite and related software, with a minimum typing speed of 30 words per minute. * Ability to manage time and set personal goals and priorities to achieve department results. * Ability to understand customer needs and identifying improvement opportunities. * Ability to work collaboratively as part of a cross functional team. * High attention to detail and commitment to quality. * A competent writer with the ability to communicate effectively to meet work objectives. * Ability to identify and recommend solutions to make improvements to internal processes. * Exhibits a commitment to the 3sHealth values and to deliver on the Employee Benefit Plans Promise. Additional Text: To be considered for this position, all applicants must submit a cover letter and resume. Prior to being offered the position with 3sHealth, the selected candidate will be required to complete a criminal record check. We thank all applicants, however, only those selected for an interview will be contacted.

What you’ll do

The Executive Assistant provides administrative support to the Employee Benefit Plans Board of Trustees and the leadership team, including organizing meetings and managing governance documentation. They also act as an ambassador for the organization, ensuring high-quality communication and exceptional customer service.

Requirements

Candidates must have a Grade twelve diploma and an Office Administration certificate, or equivalent experience. A minimum of two years of work-related experience and proficiency in Microsoft Office are required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Collaboration · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• scheduling · Preferred
• Microsoft Office Suite · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Meeting coordination
• Document editing
• Proofreading
• Formatting
• Customer service
• Microsoft Office Suite
• Typing
• Time management
• Collaboration
• Attention to detail
• Communication
• Process improvement
• Governance support
• Scheduling
• Administrative Support
• Office Administration
• Editing
• Customer Service
• Version Control
• Governance
• Leadership
• Microsoft Office
• Time Management
• Coordinating
• Setting Appointments
• Detail Oriented

Job areas

• Administrative
• Healthcare
• Government & Public Sector
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

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