Admin Assistant

Position #: 180838 Expected Start Date: December 01, 2026 Union: OOS Facility: Saskatchewan Health Authority City/Town: Saskatoon Department: Medical Leadership Team Office - Chief of Staff Saskatoon Type: Full-time temporary Expected Up to Date: December 01, 2027 FTE: 1 Shift Information: Days Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks Relief: No Float: No Salary or Pay Band: As per Terms and Conditions of Employment Travel Required: Yes Job Description: The Administrative Assistant is directly accountable to the Area Chief of Staff of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Area Chief of Staff's portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested. Human Resources Exemption: No Experience * 3-5 years of experience working in a senior administrative assistant-type role Education * Completion of Grade 12 supplemented by a recognized business course Other Education and Training * Equivalent combination of education and experience Competencies * Planning skills * Communication skills * Organizational skills * Decision making skills * Collaborative skills Knowledge and Abilities * Knowledge in minute taking * Excellent proficiency in editing material for clarity, accuracy and conciseness * Advance computer skills, including Microsoft Office (Excel, Word and Access). * Ability to be self-directed, creative, collaborative and to have sound judgement * Commitment to quality, safety, and improvement striving towards zero harm * Ability to work collegially, collaboratively and build positive relationships * Commitment to a diverse, representative workforce and cultural safety * Ability to recognize and maintain confidential information * Superior interpersonal, communication and writing skills * Ability to adapt to changing conditions Other Information * For more information on the city of Saskatoon please visit https://www.saskatoon.ca/ The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred. Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team. Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search. > We work together to improve our health and well-being. Every day. For > everyone. > We are committed to building a representative, diverse, inclusive, and > culturally responsive workforce. > We are committed to the Truth and Reconciliation Commissions Calls to Action. > We work in the spirit of truth and reconciliation, acknowledging Saskatchewan > as the traditional territory of First Nations and Métis People. Please note: Only applications that include all required documentation will be considered.

The Administrative Assistant provides direct administrative support to the Area Chief of Staff and coordinates workflow with the Executive Office. The role involves collaborating with the Senior Leadership Team to ensure efficient operations and accurate execution of administrative functions.

Candidates must have 3-5 years of experience in a senior administrative role and completion of Grade 12 supplemented by a business course. Proficiency in Microsoft Office and strong organizational, communication, and minute-taking skills are required.

• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Microsoft WordPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Minute taking
• Microsoft Office
• Excel
• Word
• Access
• Planning
• Communication
• Organizational skills
• Decision making
• Collaborative skills
• Editing
• Interpersonal skills
• Writing skills
• Concision
• Administrative Support
• Support Services
• Workflow Management
• Organizational Skills
• Self-Discipline
• Cultural Responsiveness
• Microsoft Excel
• Reconciliation
• Decision Making
• Computer Literacy
• Cultural Safety
• Leadership
• Interpersonal Communications
• Writing
• Collaboration

• Administrative
• Healthcare
• Government & Public Sector
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

2+ years

Apply by

Aug 25, 2026

Posting language

English

Working hours

38 hours per week