Administrative Assistant

Job summary

Provide comprehensive administrative support to the Corporate Services team, including calendar management, meeting coordination, and travel arrangements. Maintain daily office operations by managing supplies, equipment, and vendor relations while ensuring professional communication with internal and external stakeholders.

Job details

This is a temporary position with an end date of March 31, 2027. Who We Are Join us at the First Nations Financial Management Board (FMB), where we support First Nations to strengthen their governance and financial practices. Since our establishment in 2006 under the First Nations Fiscal Management Act, we have been dedicated to providing fully optional tools and services tailored to meet the unique needs of First Nations communities. As an independent organization governed by a Board of Directors, the FMB is committed to fostering self-determination and financial sustainability. Be a part of our mission to support First Nations in achieving their financial goals and enhancing their administrative capabilities. Why Apply Flexible work hours and a 37.5-hour work week Annual salary and potential for an annual bonus Generous, employer paid extended benefits, including a Registered Pension Plan with matching contributions Above average vacation days, wellness days, and holidays Opportunities for professional development and career growth A talented, diverse, and inclusive team doing transformative work on a national scale What You Will Do: Provide administrative support to the Corporate Services team and help keep daily operations running smoothly. Manage calendars, schedule meetings, and assist with travel arrangements when needed. Respond to phone calls, emails, mail, and general inquiries in a professional and timely manner. Prepare, review, and organize documents while ensuring information is accurate and up to date. Coordinate meetings, workshops, events, and special projects, including room bookings and catering arrangements. Order office supplies, monitor inventory levels, and support vendor and contractor coordination. Help maintain office spaces, equipment, security access, and workplace safety requirements. Provide guidance on administrative processes and help staff access the resources they need. Work closely with colleagues across the organization to support consistent processes and excellent service. Contribute to a positive, respectful workplace and assist with other administrative duties as assigned. Who You Are: Post-secondary education in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience. Minimum of (3) years of experience in an administrative support role is preferred. Proficient in Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint. Highly organized with strong attention to detail and the ability to manage multiple priorities. Strong communication and customer service skills, with the ability to build positive working relationships. Ability to take initiative, solve problems, and adapt in a fast-paced environment. Comfortable handling sensitive information with professionalism and discretion. Experience working with vendors, contractors, or external service providers is an asset. Experience working with First Nations governments, Indigenous organizations, or Indigenous communities is an asset. Fluent in English, with strong written and verbal communication skills; French language skills are an asset. Committed to learning about and supporting Indigenous cultures, histories, and communities. What to Expect FMB aims to keep the recruitment process as open as possible. As such, candidates can expect the following steps: Initial phone screen Panel interview with 3 FMB members Written Assignment References, background check, and a trait assessment Offer FMB is committed to inclusive practices. As such, please email hr@fnfmb.com should you require any accommodations as a candidate or if would like a copy of the full job description. FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada. We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent will be given preference.

What you’ll do

Provide comprehensive administrative support to the Corporate Services team, including calendar management, meeting coordination, and travel arrangements. Maintain daily office operations by managing supplies, equipment, and vendor relations while ensuring professional communication with internal and external stakeholders.

Requirements

Requires post-secondary education in Business or Office Administration and at least three years of relevant administrative experience. Proficiency in Microsoft 365 and strong organizational, communication, and problem-solving skills are essential.

Benefits

• Extended benefits
• Registered pension plan
• Matching contributions
• Vacation days
• Wellness days
• Holidays
• Professional development
• Annual bonus

Listed skills

• Administrative Support · Preferred
• Microsoft 365 · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Customer service · Preferred
• Communication · Preferred
• Inventory management · Preferred
• Vendor Coordination · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Meeting coordination
• Travel arrangements
• Microsoft 365
• Word
• Excel
• Outlook
• PowerPoint
• Customer service
• Communication
• Inventory management
• Vendor coordination
• Problem solving
• Organization
• Attention to detail
• Governance
• Operations
• English Language
• Coordinating
• Microsoft PowerPoint
• Microsoft Excel
• Detail Oriented
• Business Administration
• Microsoft Outlook
• French Language
• Professionalism
• Customer Service
• Office Supply Management
• Catering Arrangements
• Proactivity
• Administrative Support
• Administrative Functions
• Verbal Communication Skills
• Financial Management
• Office Administration
• Fiscal Management
• Travel Arrangements
• Microsoft Access
• Workplace Safety
• Corporate Services
• Inventory Monitoring

Job areas

• Administrative
• Government & Public Sector
• Finance & Accounting
• Social Services
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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