Manual Invoice / Electronic Invoicing Clerk

Job summary

The clerk is responsible for accurately creating and processing manual and electronic invoices based on tariff charges and customer agreements. They will also perform daily analysis, report on invoicing status, and investigate any discrepancies within the customer's AP system.

Job details

Company: Finning Canada Number of Openings: 1 Worker Type: Temporary (Fixed Term) Position Overview: Finning Canada is seeking a Temporary Manual Invoice / Electronic Invoicing Clerk for a 12-month term. In this role, you will be responsible for accurately creating and processing manual invoices in a timely manner based on internal business requests. This is a hybrid position based in North-West Edmonton, requiring three days per week in the office. The role offers a competitive hourly rate of $23 to $25 per hour. If you are detail-oriented, enjoy working with data and processes, and are looking to join a collaborative team, we'd love to hear from you. Apply today and become part of Finning Canada's team! Job Description: Major Job Functions: Manual Invoice Entries Create accurate customer invoices based on tariff charges, customer agreements, and supporting documentation. Process urgent invoice requests within defined timeline expectations and business deadlines. Prioritize workload effectively to meet time-sensitive customer and operational requirements. Maintain a high level of accuracy while processing large volumes of invoices in a fast-paced environment. Ensure all completed invoices are submitted and tracked in accordance with company procedures. Invoice Entries Daily analysis and reporting on invoicing status Daily entries of invoicing transactions into the customer’s AP system Reviewing previous days billing, ensuring the correct backup is included for entry into external AP portals. Investigate and Resolution any discrepancies Administrative Support Respond to inquiries related to invoice creation and submission. Assist with reporting, document retention, and internal follow ups Ensure tracking report is updated daily with detailed notes Required Skills: Previous administrative, data entry, or invoicing experience is preferred. Proficiency with Microsoft Office, particularly Excel and Outlook. Experience processing invoices, maintaining records, and working with ERP systems (e.g., Ariba or Fieldglass) is an asset. Strong attention to detail and accuracy when entering and reviewing data. Strong organizational and communication skills. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

What you’ll do

The clerk is responsible for accurately creating and processing manual and electronic invoices based on tariff charges and customer agreements. They will also perform daily analysis, report on invoicing status, and investigate any discrepancies within the customer's AP system.

Requirements

Candidates should have previous administrative, data entry, or invoicing experience and proficiency with Microsoft Office tools. Strong attention to detail, organizational skills, and the ability to manage multiple tasks in a fast-paced environment are required.

Listed skills

• Data entry · Preferred
• invoicing · Preferred
• Microsoft Office · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• ERP systems · Preferred
• Attention to detail · Preferred
• Accuracy · Preferred
• Communication Skills · Preferred
• Time management · Preferred
• Reporting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Invoicing
• Microsoft Office
• Excel
• Outlook
• ERP systems
• Ariba
• Fieldglass
• Attention to detail
• Accuracy
• Organizational skills
• Communication skills
• Time management
• Reporting
• Document retention
• Administrative Support
• Ability To Meet Deadlines
• SAP Fieldglass (Vendor Management Tool)
• Microsoft Excel
• Billing
• Communication
• Data Entry
• Disabilities
• Retention Period
• Microsoft Outlook
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Logistics
• Invoice Clerk
• Data Entry Clerk
• Data Entry Clerks
• Data Entry Keyers