Administrative Assistant, Sustainable Energies Group (6-month contract)

Job summary

The Administrative Assistant will manage complex calendars, international travel, and meeting coordination for investment professionals across global offices. They will also handle expense reporting, prepare meeting materials, and ensure effective team operations while maintaining confidentiality.

Job details

Purpose. Performance. People. Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians. With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide. For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you’ll contribute to outcomes that matter alongside team members committed to excellence and shared success. The Role As an Administrative Assistant, Sustainable Energies Group, you will provide day-to-day support to investment professionals across Toronto and New York. You will manage complex calendars and international travel, coordinate meetings and events, process expenses, and help the team operate effectively across global offices and time zones. The Team CPP Investments’ Sustainable Energies Group includes investment professionals working across London, New York, Toronto, Mumbai and São Paulo. Based in Toronto, you will work closely with investment professionals, administrative colleagues, and internal and external partners to support the team’s day-to-day activities. Accountabilities Manage complex calendars, meetings and correspondence for multiple investment professionals across levels and time zones Coordinate global travel arrangements, including detailed itineraries and related logistics Organize internal and external meetings, presentations and events in collaboration with colleagues, partners, assistants and vendors Reconcile corporate credit card expenses and submit accurate reports through the Global Expense Reporting System Prepare team members for meetings, track follow-up activities and help ensure action items are carried forward Handle sensitive and confidential information with professionalism, discretion and sound judgement Collaborate with administrative colleagues and teams across CPP Investments to manage requests, timelines and deliverables What You Bring Experience working in a fast-paced professional environment and supporting multiple professionals with competing priorities Demonstrated experience managing complex calendars, senior-level meetings, events, travel and expense reimbursement Strong organizational and prioritization skills, with close attention to accuracy and detail Clear written and verbal communication skills and a professional, approachable manner Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and calendar-management tools, with an interest in learning new applications Adaptability and sound judgement, with the ability to remain composed while managing time-sensitive work Flexibility to adjust working hours when business requirements require support across global time zones You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment. We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact. Inclusion & Accessibility CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs. Attention: Protect Yourself from Fraud CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday. CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making. #LI-ONSITE

What you’ll do

The Administrative Assistant will manage complex calendars, international travel, and meeting coordination for investment professionals across global offices. They will also handle expense reporting, prepare meeting materials, and ensure effective team operations while maintaining confidentiality.

Requirements

Candidates must have experience working in a fast-paced professional environment supporting multiple professionals with competing priorities. Proficiency in Microsoft Office suite and strong organizational skills are required to manage complex logistics and administrative tasks.

Benefits

• Learning time
• AI tools

Listed skills

• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar management
• Travel coordination
• Expense reporting
• Meeting coordination
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Communication skills
• Organizational skills
• Prioritization
• Attention to detail
• Discretion
• Professionalism
• Calendar Management
• Expense Reports
• Edge Intelligence
• Adaptability
• Applicant Tracking Systems
• Business Requirements
• Investments
• Decision Making
• Communication
• Bond Credit Rating
• Institutional Investing
• Presentations
• Time Management
• Timelines
• Travel Arrangements
• Verbal Communication Skills

Job areas

• Administrative
• Finance & Accounting
• Energy
• Management & Leadership
• Sustainable Energy Consultant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

More jobs from CPP Investments | Investissements RPC