Office Manager - CUPE - 1.0 FTE - Temporary - Maple Creek Composite School - #4150

Job summary

Manage front-office reception, respond to inquiries, maintain supplies, and record student attendance. Prepare documents and reports, enter data into school systems, handle financial records, and communicate respectfully with staff, students, and parents.

Job details

Job Posting Office Manager - CUPE Temporary Replacement - Full-Time (1.0 FTE/37.5 hours per week) Maple Creek Composite School Competition #4150 The Chinook School Division is proud to serve nearly 6,000 students in 62 schools, with over 1,000 collegial and student-centered teachers and support staff. We are a vibrant and progressive school division located within Saskatchewan's great Southwest. Our Division is committed to our guiding principles; Communication, Shared Responsibility, Positive Relationships and Ongoing Monitoring and Improvement. The Division affirms the right of all students and staff to be contributing members of a school community that is safe, caring and respectful of all people. Chinook Is Committed To Supporting Diversity And Inclusion In Our Schools And Workplace As Indicated In AP 176. Successful Candidates Are Expected To understand the importance of supporting a welcoming environment; present a positive attitude towards inclusion and diversity; identify opportunities to support inclusion and diversity; and, take meaningful action. Start Date: November 6, 2026 End Date: June 25, 2027 Duties The Office Manager shall perform such duties and responsibilities as may be assigned, including but not restricted, to the following: Perform receptionist duties by greeting visitors and parents, answering the telephone, ascertaining the nature of business, providing information or redirecting inquires as required Conduct inventory and order administrative and academic supplies as required Gather and record the daily attendance records for all students Perform various computer, word processing and typing responsibilities such as forms, spreadsheets, correspondence, school communication, student lists and a variety of reports as directed Enter data and generate monthly and other reports in the student information, accounting and administrative systems as required by the Principal and Division Office personnel Perform the financial and accounting functions required to maintain financial records such as bank deposits, issue receipts, petty cash reports and decentralized budget information At all times maintain respectful communication with fellow staff members, students and parents Promote the vision, mission, principles and goals of Val Marie School and Chinook School Division Education, Qualifications, Knowledge And Experience Certificate/Diploma in Office Administration training at an institution or equivalent Prior experience as an Office Manager Knowledge of business English, spelling and punctuation Knowledge of methods and procedures used in maintaining an office Knowledge in accounting practices Superior technological knowledge in order to provide tech support to other staff members/students Knowledge in the operation of equipment, such as photocopier, fax, telephone, and computer Knowledge of Microsoft Office Word, Excel and database software packages Knowledge and experience working within Google: Drive, Docs, Slides, Forms and Hangouts Benefits Defined Benefit Pension Plan Employee benefit package Positive work environment Pay range - $21.52 to $28.16 per hour Applications must be submitted prior to 3:00 p.m. on September 30th, 2026. For more information about this position, please email Rob Stewart at rob.stewart@chinooksd.ca. Please submit your application to the attention of Ken Garinger, Superintendent of Human Resources. Please note: all successful applicants must agree to a Criminal Record Check including a Vulnerable Sector Search as a condition of employment. By virtue of the submission of the application, the applicant agrees that the Director or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.

What you’ll do

Manage front-office reception, respond to inquiries, maintain supplies, and record student attendance. Prepare documents and reports, enter data into school systems, handle financial records, and communicate respectfully with staff, students, and parents.

Requirements

A certificate or diploma in Office Administration, or equivalent training, and prior experience as an Office Manager are required. Candidates should have knowledge of office procedures, accounting, business English, office equipment, Microsoft Office and database software, and Google Workspace tools; strong technology skills are also expected.

Benefits

• Defined Benefit Pension Plan • Employee Benefit Package • Positive Work Environment

Listed skills

• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Accounting · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Receptionist Duties
• Inventory Management
• Student Attendance Records
• Word Processing
• Data Entry
• Report Generation
• Financial Recordkeeping
• Accounting
• Business English
• Office Procedures
• Technology Support
• Microsoft Word
• Microsoft Excel
• Database Software
• Google Drive
• Google Docs

Job areas

• Administrative
• Education
• Finance & Accounting
• Customer Service & Support