Accounting Coordinator - Temporary

Original job posting

The Accounting Coordinator is responsible for processing high volumes of supplier invoices, validating details, and ensuring compliance with internal controls. They will also investigate discrepancies, reconcile vendor statements, and collaborate with various internal departments to support payment processes.

Job details

Location: Montreal, QC, Canada (On-site) Starting Salary: $29.32/hour Branch: EVP AND CFO Category: Unionized (IAMAW – Clerical) Job-type: Temporary Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation. It’s important to know that: Adaptability is essential in this fast-paced environment: Priorities can shift quickly, and the ability to manage multiple tasks while remaining organized and focused is key to success in this role. Attention to detail is critical: A high level of accuracy is required when handling information, documentation, and daily processes to ensure quality standards and operational compliance are maintained. Independent work is balanced with strong collaboration: While you'll be expected to work autonomously and manage your responsibilities with minimal supervision, effective communication with both internal and external stakeholders is essential to ensure smooth coordination and successful outcomes Key duties: Process high volumes of supplier invoices accurately and efficiently using Trax, Ariba, and related systems. Review and validate invoice details, including amounts, taxes, currencies, vendor information, payment terms, charge allocations, and supporting documentation. Ensure invoices comply with internal controls, company policies, and established processing standards. Investigate and resolve invoice discrepancies, including price variances, quantity mismatches, duplicate invoices, and missing information. Research invoice and payment status across multiple systems and coordinate corrective actions with internal stakeholders. Escalate complex or unresolved invoice issues in a timely manner to ensure prompt resolution. Respond to vendor and internal stakeholder inquiries regarding invoices, payments, and account status. Collaborate with Procurement, Tax, Treasury, Technical Operations, Vendor Management, and Accounts Payable teams to support payment processes and issue resolution. Support vendor onboarding activities, including banking and remittance information updates. Perform vendor statement reconciliations and monitor outstanding balances and aged transactions. Maintain accurate records, documentation, and audit-ready files related to invoice processing activities. Process specialized transactions, including authorization invoices, EDI invoices, self-billing invoices, and credit memos as required. Perform additional related duties as required. High School diploma required; Completion of post-secondary coursework in accounting, bookkeeping, finance, or related field, or equivalent experience, is an asset Minimum 2 years of office experience; Proficiency in financial and procurement systems, including, SAP S/4, Ariba & Trax, an asset; Strong working knowledge of Microsoft Office applications; Good interpersonal skills; Effective communication skills, both written and verbal; Ability to work independently while coordinating with multiple stakeholders; Strong attention to details, problem-solving and analytical skills; Strong organizational skills with the ability to manage a high-volume workload, meet tight deadlines, and maintain a high level of accuracy. Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position. Benefits Financial benefits: Pension program, Employee Share Ownership Program, and Profit Sharing. Wellbeing & health benefits: Health, dental, and life insurance for you and your family (if necessary). Recognition: Air Canada’s recognition program (Shine) allows you to recognize and be recognized for those outstanding moments. Travel privileges: A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more. Conditions of Employment Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest. Linguistic Requirements Bilingual (English and French) Diversity and Inclusion Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success. As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve. Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

What you’ll do

The Accounting Coordinator is responsible for processing high volumes of supplier invoices, validating details, and ensuring compliance with internal controls. They will also investigate discrepancies, reconcile vendor statements, and collaborate with various internal departments to support payment processes.

Requirements

Candidates must have a high school diploma and at least 2 years of office experience, with post-secondary coursework in accounting or finance considered an asset. Proficiency in financial systems like SAP, Ariba, or Trax, along with strong attention to detail and bilingual communication skills, is required.

Benefits

• Pension program • Employee share ownership program • Profit sharing • Health insurance • Dental insurance • Life insurance • Recognition program • Travel privileges • Hotel and car rental discounts • Air Canada vacation discounts

Listed skills

• Time management · Preferred
• Financial Reconciliation · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Invoice processing
• Data entry
• Financial reconciliation
• Problem-solving
• Analytical skills
• Attention to detail
• Communication
• Microsoft Office
• SAP S/4
• Ariba
• Trax
• Vendor management
• Organizational skills
• Time management
• Bilingualism
• Statement Reconciliation
• Organizational Skills
• Effective Communication
• Bilingual (French/English)
• Analytical Skills
• Research
• Accounts Payable
• Accounting
• Bookkeeping
• Adaptability
• Auditing
• Billing
• Internal Controls
• Clerical Works
• Procurement
• Discounts And Allowances
• Finance
• Interpersonal Communications
• Invoicing
• Problem Solving
• Memos
• Operations
• Procurement Software
• Remittance
• SAP Applications
• Collaboration
• Coordinating
• Vendor Management
• Teamwork
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Transportation
• Accounting Coordinator
• Billing Analyst
• Accounting and Bookkeeping Clerks
• Billing and Posting Clerks