Administrative Assistant

Job summary

Coordinate communications, calendars, meetings, interviews, training sessions, and event logistics while managing a shared inbox and following up on outstanding items. Maintain documents and records, update trackers, compile reporting information, and support data entry and verification to keep deadlines and deliverables on track.

Job details

Temporary Administrative Assistant Remote (preference given to those in the GTA) | Full-Time, Temporary | 2–3 months with potential to extend $24–$28/hour, commensurate with experience, paid weekly We are currently recruiting for a highly organized and professional Administrative Assistant to support a busy, deadline-driven program team on a temporary basis as they work through an increase in business volumes and growth. This is a full-time, remote temporary opportunity for approximately 2–3 months, with the potential for extension. The ideal candidate is an extremely polished communicator who thrives on keeping multiple moving pieces organized, enjoys coordinating with a variety of stakeholders, flexible/willing and can be trusted to handle confidential information with professionalism and discretion. What You’ll Be Doing Communication & Follow-Up: Send professional outreach and follow-up communications, track responses and escalate items requiring additional attention. Scheduling & Calendar Coordination: Coordinate meetings, interviews and training sessions; manage invitations, confirmations and reminders. Event & Meeting Support: Assist with registrations, attendee lists, stakeholder information and vendor coordination for meetings and events. Document Administration: Review documents for completeness, organize and maintain records, and coordinate documents requiring review or signature. Inbox Management: Monitor a shared mailbox, respond to routine inquiries and direct requests to the appropriate team member. Reporting & Data Support: Maintain trackers, compile information for regular reporting, and support data entry, verification and clean-up. General Administrative Support: Maintain organized records, follow up on outstanding items and help ensure deadlines and deliverables remain on track. What We’re Looking For Previous administrative, coordinator or program support experience. Highly organized, detail-oriented and able to manage multiple priorities and deadlines. Excellent written and verbal English communication skills, with strong professional writing ability. Confident coordinating calendars, meetings, communications and follow-ups. Strong problem-solving skills with the ability to take initiative. Comfortable conducting research and compiling information. Proven ability to work with highly confidential and sensitive information with discretion. Strong computer skills and comfort working with email, calendars, spreadsheets, documents and tracking tools. Ability to work independently and stay on task in a fully remote environment. Professional, responsive and dependable with strong follow-through. What’s Offered $24.00–$28.00 per hour, based on experience, paid weekly Full-time hours during the business week; 9am – 5pm Fully remote work environment (asset if you are in the GTA for sporadic meetings/events/team functions Initially a 2–3 month temporary assignment with potential to extend. Opportunity to support a high-profile program and dynamic team. If you’re an organized administrative professional who enjoys keeping people, schedules, communications and details on track, and who can start immediately, we’d love to hear from you. Vacancy Status: This posting is for an existing vacancy. At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

What you’ll do

Coordinate communications, calendars, meetings, interviews, training sessions, and event logistics while managing a shared inbox and following up on outstanding items. Maintain documents and records, update trackers, compile reporting information, and support data entry and verification to keep deadlines and deliverables on track.

Requirements

Candidates should have previous administrative, coordinator, or program support experience and be highly organized, detail-oriented, and able to manage competing priorities independently in a remote environment. Strong professional English communication, computer skills, initiative, dependable follow-through, and discretion with confidential information are required.

Benefits

• Paid Weekly
• Fully Remote Work
• Potential Assignment Extension
• Opportunity To Support A High-Profile Program

Listed skills

• Time management · Preferred
• written communication · Preferred
• Administrative Support · Preferred
• Reporting · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Program Coordination
• Written Communication
• Verbal Communication
• Calendar Coordination
• Meeting Coordination
• Event Support
• Inbox Management
• Document Administration
• Recordkeeping
• Data Entry
• Reporting
• Research
• Stakeholder Coordination
• Confidentiality
• Time Management

Job areas

• Administrative

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