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Secretary 3 - Repost

August 11 2022
Categories Administrative, Clerical, Clerical, Administrative Support, Health, Medical, Health, Medical, Secretary
Winnipeg, MB

Requisition ID: 319110

Position Number: 20007406

Posting End Date: Open Until Filled

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: Adult ER - HSC 2

Job Stream: Non-Clinical

Union: CUPE-1550(204)

Anticipated Start Date - End Date: ASAP - Indefinite

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 8.00

Annual Base Hours: 1950

Salary: $19.488, $20.073, $20.675, $21.295, $21.934, $22.592

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is responsible for providing clerical support to the Manager of Patient Care - Adult Emergency and the Manager of Emergency Clinical Processes and SANE Program. Duties include: processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Managers are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested. Coordinates the Managers’ appointment calendars and performs other clerical duties as assigned.

Experience

  • Minimum two years previous related experience, preferably in a health care setting.
  • Excellent interpersonal, organizational and decision making skills required.
  • Must have excellent English communication skills, both oral and written.
  • Preference will be given to those candidates with previous staff scheduling experience.
  • Must have strong time management skills, be highly motivated and able to function in a high volume, position.

Education (Degree/Diploma/Certificate)

  • Complete Grade 12 education, Manitoba standards, required. Successful completion of a recognized secretarial training program required.
  • Additional training in administration or management preferred.
  • A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

  • Typing 50wpm and medical terminology (75% pass mark) required.
  • Knowledge of personal computers and proficiency in Microsoft Office Word, Excel and Outlook required.
  • Microsoft Office Access and PowerPoint preferred.
  • Human Resources Management certificate preferred.
  • Knowledge of Environment for Scheduling Personnel (ESP) or other service based staff scheduling systems preferred.

Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.

Physical Requirements

  • Must be able to work under stressful conditions in a high volume, high traffic environment.

This term position may end earlier as outlined in your collective agreement.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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