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Purchasing & Inventory Control Specialist | Supply Chain & Operations Support Department: Operations Position Type: Contract (12 months) Reports To: Purchasing Manager KEEP OPERATIONS MOVING. SOLVE PROBLEMS. MAKE AN IMPACT. Behind every successful operation is a team making sure the right products, materials and supplies are in the right place at the right time. At Gateway Services, we're North America's leading provider of pet aftercare services, proudly partnering with more than 17,000 veterinary professionals across the United States and Canada. Our Purchasing & Inventory Control Specialist plays an important role in keeping our facilities operating efficiently. From managing purchase orders and monitoring inventory to coordinating with suppliers and supporting our facilities, you'll help ensure our teams have what they need to provide the exceptional service our partners and pet families rely on. If you're organized, detail-oriented and enjoy solving problems in a fast-moving environment, we'd love to hear from you. WHY SUPPLY CHAIN PROFESSIONALS CHOOSE GATEWAY · Play an important role in supporting operations across our facilities · Work directly with suppliers, internal teams and facility partners · Gain hands-on experience across purchasing, inventory and supply chain operations · Use data and reporting to help maintain healthy inventory levels · Develop your experience with ERP systems and purchasing processes · Collaborate with Operations, Finance and Purchasing teams · Build your career with one of North America's leading pet aftercare organizations · Do meaningful work that ultimately supports veterinary professionals and pet families WHAT YOU'LL DO · Create and manage purchase orders for inventory and restock items. · Work directly with suppliers to confirm product availability, pricing, shipping and delivery timelines. · Monitor inventory levels using purchasing reports and place orders when established inventory parameters are met. · Verify received products against purchase orders and work with suppliers to resolve discrepancies. · Follow up on outstanding orders to ensure materials are shipped and delivered as expected. · Maintain and update purchase orders in our Enterprise Resource Planning (ERP) system based on vendor confirmations and delivery changes. · Help support and train Gateway facilities on the use of NetSuite. · Coordinate warehouse transfer orders between facilities. · Ensure inventory cycle counts are completed on time and help investigate and resolve discrepancies. · Assist with invoice resolution when needed. · Coordinate LTL freight shipments for purchase orders. · Identify and report cost discrepancies, price increases, inventory losses and potential write-offs. · Partner with the Purchasing Manager, Financial Controllers and Operations teams to resolve inventory and purchasing issues. YOUR FIRST YEAR AT GATEWAY · Develop a strong understanding of Gateway's purchasing, inventory and supply chain processes. · Build productive relationships with suppliers, facilities and internal business partners. · Become confident using NetSuite and Gateway's purchasing processes. · Consistently create and maintain accurate purchase orders. · Help ensure facilities have the products, materials and supplies they need to operate efficiently. · Develop a strong understanding of inventory levels, ordering parameters and cycle count processes. · Become a dependable resource for resolving purchasing, delivery and inventory discrepancies. · Contribute to an organized, responsive and efficient Purchasing team. IS THIS YOU? · 2+ years of experience in supply chain, purchasing, inventory control or a related area. · Experience creating and managing purchase orders. · Comfortable working with inventory reports, order quantities and supplier information. · NetSuite experience is preferred. · Experience working with an ERP or similar inventory/purchasing system is an asset. · Strong organizational and time-management skills with the ability to manage multiple priorities. · Excellent attention to detail and a commitment to accuracy. · Strong written and verbal communication skills. · Comfortable working directly with suppliers and internal business partners. · Resourceful problem solver who takes initiative and follows issues through to resolution. TOP PERFORMER PROFILE · Take ownership of your work and follow through on commitments. · Naturally notice details and discrepancies others may miss. · Stay organized while managing multiple orders, suppliers and priorities. · Enjoy investigating problems and finding practical solutions. · Communicate professionally and confidently with suppliers and colleagues. · Work well independently while also being a collaborative team member. · Take initiative instead of waiting for problems to escalate. · Stay resilient, professional and solutions-focused when priorities change. WHY YOU'LL LOVE WORKING HERE We believe strong operations start with strong support behind the scenes. As part of Gateway's Purchasing team, you'll have the opportunity to make a direct impact on the facilities and teams we support every day. You'll work across Purchasing, Operations and Finance while developing valuable experience in inventory management, supplier relationships, ERP systems and purchasing processes. Most importantly, your work helps ensure our facilities have the resources they need to provide compassionate, dependable aftercare services to veterinary partners and pet families. WHAT IT'S LIKE TO WORK HERE Our Purchasing & Inventory Control Specialists are organized problem-solvers who help keep Gateway's operations moving. You'll balance day-to-day purchasing responsibilities with inventory monitoring, supplier communication, reporting and problem-solving. Some days may involve following up on an important shipment, while others may include resolving an inventory discrepancy, coordinating a warehouse transfer or helping a facility navigate NetSuite. It's a role for someone who enjoys variety, takes pride in accuracy and likes knowing their work has a direct impact on the success of the broader organization. WORKING ENVIRONMENT · Primarily computer-based position with frequent use of purchasing, inventory and ERP systems. · Regular communication with suppliers, facilities and internal business partners. · Frequent computer use and repetitive hand, wrist and finger motion. · Prolonged periods of sitting may be required. READY TO KEEP THINGS MOVING? If you're looking for an opportunity to grow your supply chain experience, solve meaningful operational challenges and contribute to an organization making a difference for veterinary professionals and pet families, we'd love to meet you. Join Gateway Services and help ensure our teams have what they need to deliver exceptional care every day. Apply today.

What you’ll do

The specialist will manage purchase orders, monitor inventory levels, and coordinate with suppliers to ensure facilities have necessary supplies. They will also resolve inventory discrepancies, handle warehouse transfers, and support the team using ERP systems.

Requirements

Candidates must have at least 2 years of experience in supply chain, purchasing, or inventory control. Proficiency in ERP systems, strong organizational skills, and the ability to manage multiple priorities are required.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Supply chain management · Preferred
• Attention to detail · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Purchasing
• Inventory Control
• Supply Chain Management
• Purchase Order Management
• ERP Systems
• NetSuite
• Data Reporting
• Vendor Relations
• Inventory Cycle Counts
• Logistics Coordination
• LTL Freight
• Problem Solving
• Attention To Detail
• Time Management
• Communication
• Invoice Resolution
• Resourcefulness
• Supply Chain
• Inventory Monitoring
• Supply Chain Acumen
• Follow Through
• Resilience
• Compassion
• Cycle Counting
• Enterprise Resource Planning
• Finance
• Warehousing
• Inventory Management
• Invoicing
• Operations
• Proactivity
• Supplier Relationship Management
• Verbal Communication Skills
• Coordinating
• Detail Oriented

Job areas

• Logistics
• Administrative
• Finance & Accounting
• Manufacturing
• Purchasing and Inventory Control Specialist
• Inventory / Supply Specialist
• Stock Clerks
• Shipping, Receiving, and Inventory Clerks