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Company Bio North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services. What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community. North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners. We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career! Position Summary Executive Assistant to Vice Presidents You will be part of a team of administrative professionals supporting the Senior Leadership Team. Specifically, you will be directly supporting two Vice-Presidents. Your goal in this position is to represent the Administration office in a professional and customer focused manner, and to provide a full range of administrative support to the daily activities of the Vice Presidents and other members of the Senior Leadership Team as needed. Utilizing a broad-based knowledge of NYGH policies, administrative practices and procedures, you will manage a variable and broad range of administrative activities, manage relationships with both internal and external contacts, handle complaints, and resolve administrative issues. You will have effective written and verbal communication, critical thinking and problem-solving skills. You have strong organizational and time management skills with the ability to multi-task and prioritize work. You are confident working under pressure in a fast-paced office with the ability to meet tight deadlines. You will embrace the challenge of prioritizing work demands in a fast paced and stressful environment. You will be nimble and adjust to shifting priorities. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families. On a practical level, you will Provide administrative support to the daily activities of the Vice Presidents, and as needed, to other members of the Senior Leadership Team Be responsible for effectively managing the Vice Presidents' schedules, which includes scheduling, foreseeing conflicts and developing solutions Support the Vice Presidents by prioritizing work to ensure deadlines are consistently met Be responsible for the timely processing of correspondence Handle a wide variety of inquiries and apply judgment in responding to inquiries autonomously Organize and maintain electronic and/or paper file management retrieval systems, including archiving correspondence and corporate documents Proactively identify requirements and prepare complex documents, presentations, briefing notes, databases, reports, spreadsheets, notices, using a variety of software programs with minimal direction Be responsible for ordering and maintaining the general office supplies Assist in coordinating events and meetings such as Board, Senior Leadership Team Events, Board Committee, and Annual meetings. Participate in and lead activities to complete special projects, assignments and/or reports Support all aspects of meetings including but not limited to, agenda preparation, recording of minutes and logistics for Board Committees, Senior Leadership Team, corporate committees, working groups, and other meetings as required Work collaboratively to provide cross coverage and support as part of a team of Executive Assistants who support other members of the hospital's Senior Leadership Team Undertake other duties as assigned Qualifications College diploma/certificate or university degree in Administration or equivalent Minimum five (5) years in a senior executive assistant position in a fast-paced, customer focused environment; preferably at the executive level Experience in collaborating with internal and external stakeholders in a fast-paced environment Governance in Practice Program Certification, preferred Knowledge of healthcare industry and governance structure, preferred Excellent computer skills (Microsoft Office Suite, Microsoft Outlook, etc.) Proficiency in minute-taking, with the ability to write clear, concise and accurate minutes Excellent spelling, grammatical and typing skills Excellent interpersonal and customer service skills with the ability to communicate effectively with the public, Board Members, Government Officials, external stakeholders and Hospital staff at all levels Attention to detail and resourceful Experience in presentation preparation, building draft presentations based on high level instruction without immediate and constant supervision. Ability to work in an independent and self-directed manner Demonstrated discretion, tact and diplomacy, to maintain confidentiality, and respect for privacy Strong knowledge of general office practices, procedures and standards Bilingualism in French/English an asset What We Offer Working at NYGH means working with a dynamic team of fellow HR professionals, healthcare providers, staff, and volunteers in one of Canada's leading hospitals. This is a Full-Time Temporary position with 75 hours biweekly, days, Monday to Friday. We offer a highly competitive total compensation package which may include benefits, pension, vacation pay, or pay in lieu of benefits, when applicable. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca How To Apply Think you're the right person for the job? Here's your first chance to show us why: Ensure to meet the deadline - only applications received by the closing date will be considered. We will review all applications and will contact those selected for an interview. Closing Statement At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

What you’ll do

Provide comprehensive administrative support to two Vice Presidents and the Senior Leadership Team, including managing complex schedules and correspondence. Coordinate high-level meetings and events while preparing briefing notes, reports, and accurate meeting minutes.

Requirements

Requires a college diploma or university degree in Administration and at least five years of experience as a senior executive assistant. Proficiency in Microsoft Office and strong interpersonal skills are essential, with governance certification and healthcare knowledge preferred.

Benefits

• Benefits • Pension • Vacation Pay

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Minute Taking
• Microsoft Office Suite
• Stakeholder Relations
• Project Coordination
• Document Preparation
• Time Management
• Confidentiality
• Customer Service
• Problem Solving
• Organizational Skills

Job areas

• Administrative
• Healthcare
• Management & Leadership